GENERAL INFORMATION
The board of Trustees has the legal obligation to administer the affairs of the Greenbriar Association and its entire property for the benefit of all the reside
GREENBRIAR ASSOCATION TELEPHONE NUMBERS
Greenbriar Administration Office 732-458-3700
Greenbriar Security Patrol Car 732-948-2076
Greenbriar Bus 732-948-2044
USEFUL TELEPHONE NUMBERS
Emergencies – 911
Brick Police – Non Emergency 732-262-1100
Medical Center of O.C 732-840-2200
Satellite ER Center 732-295-6377
Kimball Medical Center 732-363-1900
BRICKTOWN TELEPHONE NUMBERS
Public Library 732-477-4513
Municipal Building 732-262-1000
Post Office 732-477-0100
Public Works 732-451-4061
Senior Services 732-920-8686
Brick MUA 732-458-7000
RULES AND REGULATIONS
PURPOSE
All Greenbriar Association instruments (Covenants, By-laws, and Rules and Regulations) have as their objective the establishment of the social conduct necessary for communal living, and for the control of expenses. The Rules and Regulations included in this booklet are those which the various sponsored committees have submitted regarding their respective activities, and those established by the Trustees to preserve the Greenbriar community concept, to stabilize maintenance costs, and to maintain the safety and security of the residents.
Compliance with these rules is not intended to regiment our actions other than to make sure that each resident shares in the opportunity of enjoying the common facilities of the Greenbriar Association, to make sure that cost burdens are equitably applied and to effect those conditions set forth in your deed, covenants and the By-laws.
SECURITY
BADGES
Badges must be worn by residents and their guests whenever they utilize any Greenbriar Association facility such as the swimming pools, outside game areas or to play Bingo. This is for the purpose of security, so as to identify trespassers and otherwise protect our residents and property from theft, vandalism and other mischief.
Because of a changing population, with new residents entering our community, it is not possible to depend on recognition. Some activities may be able to keep track of its legitimate membership, but others cannot. Thus for “old timers” to expect to be recognized, without a badge, opens the door for all residents, both old and new, to expect to be “recognized” without a badge - thus defeating security.
SHORT CUTS
Taking a shortcut on other people’s property or between houses is trespassing as well as a violation of the rights of residents. Such actions, day or night, could have extremely disastrous consequences for the residents, or the trespasser or both.
FIRE PREVENTION
No smoking is permitted on the property according to Brick Township Ordinance. Smoking is permitted in the parking lot.
VIOLATION OF RULES
The Board has the authority to make rules and regulations as may be necessary to carry out the intent of the Certificate of Incorporation, Declaration of Covenants and Restrictions and By-laws and has the right to bring lawsuits to enforce the Rules and Regulations. The Board has the right to levy penalties or assessments for violation of these Rules and Regulations.
The Administrator and Association are primarily responsible for the enforcement of all rules and regulations.
FINES AND PENALTIES
To hold in restraint those residents who flagrantly disregard these rules, fines or penalties may be imposed at the discretion of the Board of Trustees, and added to the violator’s maintenance fee. The Board of Trustees will assign a fixed, non-reducible fine to be levied against the owner involved for each infraction. Repeated violations may result in denial of the use of Association facilities and revocations of privileges.
In all cases where a fine may be imposed, the offender will be notified and offered the opportunity of a hearing with the Board of Trustees.
Observance of these rules by residents, their families, guests and employees of the resident is the responsibility of the owner(s). Violations will be called to the attention of the violating owner by the Committee member in charge of the activity and/or by the Administrator. Disagreement concerning violations will be presented to and judged by the Board of Trustees for action. If in the judgment of the Trustees a fine is applicable, then Administrator will see to its collection.
There will be a fine of Twenty-five ($25.00) dollars imposed if monthly maintenance payments are not paid by the 15th day of the month. For each month of delinquency, an additional Twenty-five ($25.00) dollars fine will be imposed. Should the monthly maintenance payments fall three (3) months in arrears, the Administrator will place a lien on that particular home.
A charge of twenty ($20.00) dollars will be made on any checks returned for insufficient funds. If this happens two (2) months in a row, a lien shall be placed on the home.
It should also be noted that after thirty (30) days, the entire yearly assessment could be accelerated and is considered in default and the Association could demand payment in full for the balance of the entire year. See page 8, Covenants and Restrictions, Section 6 - Default.
In the event the Association institutes legal action for collection of any fines, then the defendant(s) shall be responsible for payment of reasonable attorneys’ fees of the Association, plus interest and costs of the suit.
In an attempt to circumvent penalties for violations, no resident, or former resident, who has been prohibited from using Greenbriar Association facilities because of long standing unpaid financial obligations to the Association or because of flagrant violations of the By-laws, Rules and Regulations, or any other reason, may not use any Association facilities as the “guest” of an Association member.
The Board of Trustees will post the names of violators on the Clubhouse bulletin board at their discretion.
ASSESSMENT FOR DAMAGES TO GREENBRIAR PROPERTY
Any individual or group causing damages to community property by misuse or breaking rules as herein set forth, e.g. burns, stains, breakage, sewer stoppage, etc. shall be charged for repair and/or replacement. Groups involved in such situations shall be individually charged on a pro rata basis. Residents are responsible for damage caused by guests and any charges may be added to their maintenance.
CLAIMS AGAINST THE ASSOCIATION FOR DAMAGE
Any claim for damage that may be considered as Association liability must be first submitted to the Administration Office for review and acceptance prior to repair and payment by residents. Payments made by residents for such repairs before being submitted as a claim to the Association cannot be honored.
RECREATION
USE OF THE CLUBHOUSE FACILITIES
In order that our residents derive maximum enjoyment from the Clubhouse and its facilities, it is important that the following procedures be followed:
No smoking is allowed on the property. Smoking is permitted in the parking lot.
The facilities of the Clubhouse are primarily for the use of the residents of Greenbriar. Their guests are welcome but must be accompanied by a resident and are expected to observe all rules.
For proper scheduling, an “Application for Reservation” form must be obtained from, completed and filed with the Administration Office for all affairs requiring the use of the Clubhouse.
All affairs must be terminated not later than 11pm with the exception of the New Year’s Eve Party.
All persons must be properly attired to enter the Clubhouse. Top covering and footwear must be worn. Spiked golf shoes or spiked rubbers are not permitted. No bathing attire is allowed in the Clubhouse at any time.
No animals are permitted in the Clubhouse. Certified service animals are permitted
Food and drinks are not to be taken into the Lounge, Card Room, Pool Room, Library or the hallways.
Furniture shall not be removed from the Clubhouse proper for outdoor activities. Chairs and tables are not to be taken from the Card Room or Library.
Arrangements for tablecloths must be made through the Administration Office.
The last person or persons leaving the Ceramic Room, Sewing Room, Woodshop, Pool Room or Art & Recreation Room must clean the floors, tables, etc. of any dust or debris and must switch off the lights and lock doors to Ceramic Room, Sewing Room and Woodshop.
Exit doors must not be obstructed at any time. At all gatherings, these doors must be unlocked. Before leaving, sliding glass doors and other doors must be closed and locked. “Emergency use only” signs posted on appropriate exits.
Posters or advertising matter may be displayed ONLY in the hallway leading to the Auditorium and must be cleared by the office. Nothing may be taped to any walls.
(NOTE: Wherever the word “Affair” is used herein, it is intended to mean private parties, social gatherings, meetings, etc.)
SHOWERS
Used paper floor mats must be placed in receptacles provided for that purpose. Children using showers must be supervised by an adult.
SAUNA
For various reasons, it is unwise for some persons to use the sauna; therefore, please read the instructions carefully that are posted on the door before entering the sauna bath.
If paper mats are used to sit on, place the used mats in the receptacle provided. At completion of the sauna, make certain the heater switch is off.
Residents will be responsible for guests using the sauna, and must accompany the guest.
It is suggested that any problems arising in connection with the use of the Clubhouse facilities, which are not clarified in these procedures, should be checked with the Administration office.
FITNESS CENTER
This room and the equipment in it is provided as a convenience for Greenbriar Residents. Each Resident who chooses to enter is solely and individually responsible for its use. If you choose to enter these premises you acknowledge that you are holding The Association harmless from any injuries that may occur from your use-of the equipment. You alone are responsible for the level of physical activity and type of equipment you use. By entering the Fitness you agree to the following:
“Resident hereby fully recognizes, understands and acknowledges that he/she assumes all responsibility for how he/she uses the equipment and for any injuries or medical problems that may occur as a result. By entering, the Resident acknowledges that he/she does not have a medical condition, physical condition or any ailment that precludes him/her from utilizing the equipment Resident elects to use. Resident acknowledges that he/she has a Doctor's medical clearance to engage in the physical activity he/she selects. Resident hereby releases, forever discharges and holds Greenbriar Association its agents, servants, employees or representatives, harmless from any and all liabilities, claims, demands, damages, injuries, actions, costs and expenses arising out of or resulting from residents utilizing of this equipment whether based upon claims of negligence or otherwise."
All residents using the fitness room must adhere to the following rules:
Residents are required to sign in each time they enter the fitness center.
Each person is responsible for wiping down the equipment after their use. Please use the wipes provided by Greenbriar.
Only clean soft sole shoes are permitted.
Please limit your time to 20 minutes on any one piece of equipment during peak hours.
Allow others to ''work in" on resistance training equipment if you are doing multiple sets
The posters are provided for reference only. If you do not know how to use a piece of equipment, do not use it.
No trainers or coaches permitted unless they have been formally approved by Administration.
WOODSHOP RULES
ANYONE WORKING IN THE WOODSHOP DOES SO AT HIS/HER OWN RISK.
The Administration assumes NO responsibility for accidents or personal injury.
All residents of Greenbriar are entitled to use the Woodworking Shop, subject to the following guidelines:
Hours of availability: 9:00am - 4:30pm Monday through Saturday.
The door key is kept at the Administration Office. Users of the shop must sign in and must return the key and sign out when leaving the shop. After the shop is open, anyone intending to work there must also sign in and out.
The exhaust fan must be operating when power tools are being used.
Paint removal and furniture refinishing is prohibited to avoid the inhalation of vapors and to prevent fire.
All small tools owned by the Association will be housed in a locked tool cabinet and anyone removing a tool must return same to the cabinet.
NO TOOLS MAY BE REMOVED FROM THE SHOP AT ANY TIME.
Tools are to be used only for the purpose for which it was not designed.
The power saws must not be used to process wood containing nails or other metal fasteners.
No tool is to be modified or altered.
When using the power saws, special care must be exercised to prevent “kickbacks”. Pushers should be used to feed wood to the table saw blade, with blade guard in place.
Do not attempt to sharpen any cutting tool. This will be done professionally under a regular maintenance procedure.
Shop users will furnish their own wood, small tools, hardware, glue and finishing materials. Sanding belts for the power sanders will be furnished by the Association.
MOST IMPORTANT: The machines are to be dusted and the floor swept clean. A vacuum cleaner is available as are bins for disposing of wood dust and shavings.
BILLIARD ROOM RULES
Guests are to use the pool room equipment when accompanied by a member. Guest badges must be visibly worn.
Sitting on pool tables is not permitted at any time.
When other members are waiting to shoot pool, please limit your time of play on tables to one hour.
Guests must be 18 years of age to use pool room equipment.
No refreshments are allowed in the pool room
Do not place any objects on pool tables.
Maximum number of players at any one table is four.
Replace plastic cover after use of table.
CARD ROOM RULES
The Card Room is available at any time of the day or evening except when other activities make it impractical for use, or the Trustees declare it closed for a specific purpose. The Card Room facilities are provided for the pleasure of all residents of Greenbriar. In order to enjoy this benefit and preserve the use of the furnishings and equipment for as long as possible, the following rules should be observed by resident and guests alike:
Light snacks and drinks are permitted in the card room.
The players are expected to clean up the area after completion of play. This includes covering the tables where covers are provided, replacing the chairs, etc., leaving the room as they found it.
Sitting on tables is prohibited. Chairs are not to be moved from one table to another. Stack chairs have been provided where additional chairs are needed.
Evening games are to be terminated no later than 11pm.
Children are not permitted in the Card Room when games are in play.
In view of the variables within each card game, no rules for play are being formulated. Each table will make their own rules. However, certain regulations are deemed necessary in order to maintain pleasant, social interactions.
LIBRARY
Card files are kept on the table near the window in the left hand corner of the Library. Author cards are on the left and title cards on the right.
Procedures for borrowing and returning books and magazines:
After a book is selected, find the appropriate author card in the card file.
Enter date, your name and telephone number.
Books may be kept for approximately two weeks.
No more than 3 books shall be taken by one resident at any one time; new fiction is limited to one book (see below).
All materials returned should be signed in by entering date of return on author card in file. Magazines should be returned to the rack from which they were taken.
New books may be checked out and returned only on Thursdays between 11am and 1pm, one book per resident.
PLEASE NOTE: The Library Committee appreciates donations of books of fairly recent vintage. Older books and duplications will be donated to hospitals, nursing homes and the public library.
PIANOS AND ORGAN
The Greenbriar Association owns two pianos, an upright and a Grand piano. The upright piano is for general use and purposes and should be treated with care consistent with the normal maintenance of a musical instrument. Our Grand piano and organ are very fine instruments. To preserve them for the enjoyment of all residents of Greenbriar, this policy has been established regarding its use:
Any qualified musician at an affair sponsored by an activity for the benefit of our residents shall have the right to play them.
It is forbidden to use either of the pianos or organ as stands for drinks or other objects not connected with actual playing at an affair.
The first offense will result in a fine and any cost to repair; the second offense will cause the removal of this privilege from the offender or activity and any cost to repair.
SEWING ROOM
There are Singer portable sewing machines available. The machines may be used by residents who have adequate knowledge of sewing machines, and are available any time, except when the room is in use.
A key to the Sewing Room is hanging on the rack in the Art & Recreation Room.
Please disconnect all electric plugs when finished, and leave the room in the same condition as you found it.
If you have any problems with the machines, go to the Administration Office for help.
CERAMIC ROOM
The ceramic room has been established as a hobby room for residents use only.
No resident may use the ceramic room to produce articles for monetary gain.
GREENBRIAR ASSOCIATION ACTIVITIES
Upon approval by the Board of Trustees, the following types of group activities are permitted to meet in the Clubhouse:
Charitable or service activities benefiting the community or its environs.
Activities dedicated to raising funds for specified purposes other than the above, and open only to club members.
Activities for which there is a charge and open to all residents on equitable and uniform terms.
Activities organized for specific training under a professional instructor who is paid on a fee basis and is, therefore, using the facilities as a vehicle for income without bearing facility use cost and/or being responsible for liabilities that might arise therefrom.
Private parties.
MEMBERSHIP
All residents are eligible to join and serve on any club, activity or committee. However, tenants shall not serve as an officer of any club, activity or committee, i.e. President, Vice President, Secretary or Treasurer.
FREE ACTIVITIES
Line Dancing Pickle Ball
Bridge Clinic Tai Chi Classes
Duplicate Bridge Yoga Groups
Golden Tones
Italian Culture Club
Zumba
Residents will NOT be allowed to charge any fees for teaching any type of activity in the Clubhouse. By terms of our Covenants and Restrictions, only the Greenbriar Association is permitted to charge reasonable fees.
COMMITTEES
Architectural Control* Homeowners & Renters*
Voting* Budget*
*Members of these committees are appointed by the Board of Trustees.
The maximum period of time which a person may serve on the above listed committees shall be three years. This may be extended with the approval of the Board of Trustees.
The term of office of the Chairperson shall be two years. Any extension of office beyond two years shall be only with the approval of the Board of Trustees.
With the concurrence of the Board of Trustees and the Committee Chairperson, those committee members who are technicians, directors, or instructors may be excluded from these regulations.
PAID ACTIVITIES
Bingo Cafe Night Aerobics
Special Affairs – New Year’s Eve Dance, Valentine’s Day Dance, St. Patrick’s Day Dance, Memorial Day Picnic, July 4th Picnic, August Night Under the Stars, Labor Day Picnic and Halloween Dance.
All residents who play bingo must pay for their own cards for each game played. All residents who wish to attend a Cafe Night Dance must fill out a lottery form and attend the lottery to pay for their tickets.
AMENITIES
Bocce Courts Movies Ceramic & Sewing Rooms
Exercise Room Pool Room Woodworking Shop
Golf Course Shuffleboard Courts Blood Pressure Screening
Library Swimming Pools Lake Area with Walking Path
Card Room Sauna
GOLF COURSE
In order that residents of Greenbriar and their guests may use the facilities of the Greenbriar Golf Course to the very best advantage, rules and regulations and rules of play were formulated to insure equal opportunity and enjoyment for all golfers, regardless of their skill or experience or their lack thereof.
Any game becomes more enjoyable when played in accordance with specific rules and regulations, simply because the actions and conduct of the players are governed in an identical manner, thereby preventing an advantage to any individual player. Many of the Greenbriar residents who will use the Golf Course will be beginners and, there- fore, will have little or no knowledge of the game, or the rules under which it is played. For that reason, we have attempted to explain the reasons that make several of the more stringent rules necessary.
No fees of any kind are charged for play on the Greenbriar Golf Course. It is hoped that this no-charge status can continue indefinitely. The active cooperation of all players in abiding by rules adopted to keep greens maintenance costs manageable will be of substantial help toward having the no-charge status remain in effect.
A small 6 hole course, such as ours here at Greenbriar, is bound to become crowded when the weather is pleasant and particularly so on weekends. Consequently, it becomes necessary under such conditions, to limit play to foursomes only. Under crowded conditions, golfers should limit their strokes from the tee to six, and pick up ball after their sixth stroke.
The rules and regulations, both set forth here, and the rules of play, are essential to proper play and conduct of the Golf Course.
GOLF COURSE RULES
Please read the following rules prior to play and abide by them. The rules are to protect the course and for safety and enjoyment of all golfers.
Play requires ID badges, clubs and shoes (non-metal spikes or flat soled).
Non-players are not allowed on the course.
No dogs are allowed on the course.
Guests (even with ID badges) are not allowed on the course unless accompanied by a resident.
The Course is automatically closed during a thunder storm.
Tee off on the mats only. If a wooden tee is used, it will be placed in mats.
Don’t put club carriers or bags on the greens. Remove the flag carefully and place it off the green.
Replace all divots and rake the sand traps (from the bottom up when possible) and repair ball marks on the greens.
The putting green can be used for chipping practice, except when golfers are practicing putting (ball marks).
On tournament days, the course is reserved first, for those who have entered the tournament.
Be aware of the damage a moving ball or club can do. Play it safe and enjoy the game.
The Greenbriar Association tries to keep the course in the best possible condition, but golfers should also help in protecting the course. The course is here for your enjoyment.
The course can be closed for maintenance. If they elect not to close the course and work on it, golfers are expected to play around them. Avoid any play that would put a worker in danger or that would interfere with them completing their work.
BOCCE COURTS
The Bocce courts are open for games daily. The courts are located by the Shuffleboard courts behind the Clubhouse. Bocce ball sets are kept in a storage area by the courts. Contact the Chairperson for keys.
*See published rules and regulations at the Bocce courts.
SHUFFLEBOARD COURTS
In order that the use of the Shuffleboard courts and equipment may continue to provide the most pleasure for the greatest number of participants in this activity, the following rules have been established.
Guests are not to use the shuffleboard equipment unless accompanied by a member. They must also have guest badges.
When other members are waiting to play shuffleboard, time should be limited on the courts to one hour.
Walking on the courts is prohibited.
Courts and shuffleboard areas are to be left clean.
Use rubber end of cue when moving discs. Do not lean on the cue at any time.
Tournament games will take precedence over other games.
At the completion of play:
Store equipment in racks in cabana
Clean scoreboard
Last player(s) turns out lights.
Last player locks door of cabana housing equipment.
Last player returns key of equipment cabana to the Clubhouse.
*Children 10 or older may play on assigned courts provided they exercise proper deportment and are accompanied by a resident who will be responsible for their actions.
LAKE AREA
(Amended 11/15/2010)
The lake area opens at dawn and closes at dusk each day.
No vehicles are permitted at the lake area after dusk. Violators will receive a onetime warning. If the vehicle is not moved immediately it will be towed (N.J.S.A. 56:13-7 et. Seq. & N.J.A.C. 13:45A-31)
GROUP USE OF FACILITIES
Upon approval by the Board of Trustees, the following types of group activities are permitted to meet in the Clubhouse:
Charitable or service activities benefiting the community or its environs.
Activities dedicated to raising funds for specified purposes other than the above, and open only to club members.
Activities for which there is a charge and open to all residents on equitable and uniform terms.
Activities organized for specific training under a professional instructor who is paid on a fee basis and is, therefore, using the facilities as a vehicle for income without bearing facility use cost and/or being responsible for liabilities that might arise therefrom.
Private parties.
CHARITABLE ACTIVITIES
These activities will not be charged for regular scheduled meetings, as long as there is no fee or admission charged. However, any fund raising activity, however subtle, will be subject to a 15% donation of the net amount collected.
FUND RAISING ACTIVITIES
Activities dedicated to raising funds for specific purposes are usually one-time affairs for hospitals, churches, outside service organizations and special fund raising drives. These activities will be charged a donation of 15% of the net amount raised.
ACTIVITIES FOR WHICH THERE IS CHARGE
These activities presently consist of Greenbriar Entertainment Groups and Cafe Night.
Since these groups use the facilities of the Association and charge the residents of Greenbriar to attend these affairs, the Board of Trustees directed that they become Greenbriar Sponsored Activities; that the tickets shall be handled by the Association that the bills properly vouchered shall be paid by the Association, including accountable advances necessary for their operation and approved by the Trustees; and that all profits accruing shall be put into Association funds. The members of the committees may follow their normal course of operation.
INSTRUCTED ACTIVITIES
Residents will NOT be allowed to charge any fees for teaching any type of activity in the Clubhouse. By terms of our Covenants and Restrictions, only the Greenbriar Association is permitted to charge reasonable fees.
Outside teachers will be charged 15% of their net revenue. The activity chairperson will be responsible for collecting the 15% and remitting same to the Association.
PRIVATE PARTIES
Residents of Greenbriar desiring to rent the Clubhouse for a social affair may do so. However, a form must be completed and reservations confirmed by the office and approved by the Board of Trustees.
Tables, chairs, kitchen facilities and equipment may be used any time when having an affair at the Clubhouse. Sponsors of the affair are required to restore the facilities to the condition in which they were found.
The person or persons sponsoring the affair will have the responsibility for any damage to the Clubhouse premises or the equipment. Guests should be so advised.
Responsibility for judgment of damage or cleanup rests with the Administrator or Trustees.
A $300.00 guarantee against damage and proper cleanup must accompany each application at least 30 days in advance of the date.
All affairs must be terminated not later than 1am.
Kitchen check list must be completed by individuals or their caterer.
Parties must be confined to the room reserved. NO food or drink may be carried to other areas of the Clubhouse. NO smoking.
Simultaneous parties in the Clubhouse are not permitted.
Children must not roam in the Clubhouse or use the rest rooms unless accompanied by an adult.
The Meeting room is restricted to meetings and conferences.
No dates or arrangement are final until approved by the Board of Trustees.
No glitter or confetti of any kind is to be used as decorations. No decorations are to be adhered to the walls or shelves. Limit decorations to the tables.
Candles, lanterns, etc., are strictly prohibited. These items create a fire hazard.
Once tables are set up by Greenbriar staff they are not to be moved. If tables are moved during the party security will be notified and the party will cease while tables are returned to original positions. Tables are set up to meet fire safety standards.
Please attach sketch of requested room setup for Greenbriar staff.
The wholehearted cooperation of the residents of Greenbriar and their guests with these minimum regulations will assist in reducing the wear and tear on the Clubhouse, the equipment and furnishings; also, as a means to keep custodial costs at a minimum.
AUDITORIUM RENTAL FEES:
Middle Auditorium..............................$250.00
Front Auditorium................................$300.00
Entire Auditorium...............................$500.00
..
*GUARD FEE: When children are at a private party, a security guard must be hired to make sure children are not allowed to run around the Clubhouse. The fee is $15.00 for each hour of the party.
GREENBRIAR ASSOCIATION MAINTENANCE
PROPERTY MAINTENANCE
No property owner, tenant or individual in control of property within Greenbriar shall store, maintain or accumulate within the front & side or back yards any debris, junk, construction materials, discarded household furnishings, unregistered motor vehicles, cut tree limbs, shrubs, dirt or other residue from landscaping.
Whenever it is determined by The Greenbriar Association that there has been a violation of this regulation, the homeowners, tenant or individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to remove the debris or other material defined above from the property and bill the property owner at the rate of $100.00/man hour plus costs of cartage and disposal.
No property owner, tenant or individual in control of property within Greenbriar shall allow plant growth on their property to infringe on a neighboring property or common ground so as to create a hazard or nuisance.
If the Association determines that there has been a violation of this regulation, the homeowner, tenant and individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to cut and remove the infringing plant growth from the property and bill the property owner at the rate of $100.00/man hour plus costs of cartage and disposal.
No property owner, tenant or individual in control of property within Greenbriar shall allow their residence and property to become structurally deteriorated, not properly maintained, infested with vermin, or otherwise in a generally unsanitary condition so as to constitute a menace to the health, safety, welfare and reasonable comfort of the other residents of Greenbriar.
If the Association determines that there has been a violation of this regulation, the homeowners, tenant or individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to remedy the condition constituting a menace to the health, safety, welfare and reasonable comfort of the other residents of Greenbriar, and bill the property owner at the rate of $100.00/man hour plus costs of material, cartage and disposal.]
Tabled at this time.
MAINTENANCE SERVICES PROVIDED
Lawns and Common Grounds
Fertilizing
Spraying weeds, insects and fungi
Dethatching & over seeding periodically; lawns only.
Mowing
Edging
Trimming
Production Trees and Shrubs (No Personal Plantings)
Trimming and pruning
Replacing dead trees on front lawns
Spraying for insects and fungi
Irrigation
Complete maintenance of the irrigation system
Exterior Maintenance
Roof stacks - caulking
Asbestos shingles - replaced if damaged by employees
Gutters - refasten loose gutters
OTHER SERVICES OF THE GREENBRIAR ASSOCIATION
Operates a transportation system and schedules local shopping trips
Provides for security guards to man 3 shifts (24 hours per day), 7 days per week; receives reports; sets up check stations.
Maintains the physical properties of the Clubhouse, swimming pools, shuffleboard courts, bocce courts, golf course and other facilities.
Publishes a news bulletin, structures activities.
Prepares and controls yearly budget, purchases and accounting.
Schedules regular and special meetings for the benefit, information and action of the Greenbriar residents.
Maintains a closed circuit TV system and broadcasts matters that are informational, entertaining and educational.
Utilizes an All Call system to notify all residents of local information and emergencies.
Any Greenbriar group or club is permitted to rent the bus at $50.00 per hour within a 25 mile radius.
No resident is permitted to use Greenbriar’s facilities to arrange trips or cruises for his/her own profit.
GARBAGE AND TRASH REMOVAL
Garbage removal and recycling is provided by The Brick Township Department of Public Works, located at 836 Ridge Road, Brick, NJ 08724.
All residents are required to use automated garbage cans (Robo Cans). They are available through the Brick Township Department of Public Works. Cans should be placed at the curb no earlier than 4pm prior to the scheduled pick up, placed out no later than 6am of your collection day.
Garbage cans must be stored in the garage whenever possible. If that is not possible, they must be placed at the side of the house behind an approved lattice enclosure or shrubs. Approval by the Architectural Review Committee is required for either. Garbage cans must not be visible from the street.
Please do not put leaves, recyclable materials, brush, branches, construction material, hot embers or household materials in your automated cans.
The following items are recycled: newspapers, glass, tin, aluminum, #1 and #2 plastic containers and corrugated cardboard (broken down and tied). Recycling day is Monday.
Bulky objects, not considered garbage, will be picked up if arrangements are made with the Brick Department of Public Works.
For more information regarding trash removal, please contact Brick Township Public Works at (732) 451-4063.
MAINTENANCE SERVICES NOT PROVIDED BY THE GREENBRIAR ASSOCIATION
Amended February 27, 2012
Interior maintenance and repairs
Entrance doors and hardware
Door bells
Outside lights
Window frames - repair only
Storm sashes
Air conditioner condensers
All glass
Caulking - except to correct roof leaks
Masonry - bricks and foundation stucco
New driveways or any repairs
New roofs or any repairs
Outside faucet freeze ups
Roof leaks due to attic fans
Painting wooden shingles
Screened porches and screening
Patio cracks
Sidewalks - except common grounds
All additions to property
Termite and insect control
Garage door repairs or replacement
Painting of wood or asbestos shingles is the responsibility of the unit owners. The owner must maintain them, and any painting must be approved by the Architectural Control Committee.
SERVICE REQUESTS
A written request must be filed for all services, except irrigation. (See below)
Telephone calls will not be accepted by the Administration Office unless there is a dire emergency and serious consequences may occur.
Forms are available in the Administration Office and at the Administration office.
Fill out according to instructions, including name, address, date and nature of complaint. Recorded date of application will avert any disputes as to how long ago a request was filed.
File completed form with the Service Desk in the Administration Office, Monday through Friday, 9am to 5pm or in the receptacle located in the rear lobby or the slot in the wall by the Administration Office.
If you are not satisfied with service performance, contact the Administration Office for an appointment to discuss the problem.
If still not satisfied, write to the Board of Trustees stating all the pertinent facts of your case and asking for a full review. If the Trustees feel there is merit in your case, you will then be called for an interview for further information.
IRRIGATION SERVICE REQUESTS
Irrigation work orders are different than Greenbriar work orders and therefore may only be obtained by coming to the Administration Office and requesting same.
CAUTION: UNDER NO CIRCUMSTANCES MAY A RESIDENT TAMPER WITH OR ATTEMPT TO CORRECT ANY IRRIGATION EQUIPMENT UNDER PENALTY OF A SUBSTANTIAL FINE.
EXTERIOR CHANGES AND/OR ADDITIONS
ARCHITECTURAL CONTROL COMMITTEE
From the By-Laws, page 18, Article V
“Section 1. ESTABLISHMENT: The “Architectural Control Committee” is hereby established to be composed multiple members, said members to be appointed by the Board of Trustees.
Section 2. ARCHITECTURE AND CONSTRUCTION: No building, fence, walk-way, excavation, or grading operation shall be commenced, erected, or maintained upon the properties; nor shall any exterior addition to or change or alteration therein be made until the plans and specifications showing the nature, kind, shape, height, materials, and location of the same shall have been submitted to and approved in writing by the Architectural Control Committee.
Section 3. DUTIES AND RESPONSIBILITIES: It shall be the duty of the Architectural Control Committee to review and decide requests for approvals made by owners or Members under the applicable provisions in Article X of the Covenants and Restrictions or any other Rules and Regulations, and to bring to the attention of the Board of Trustees violations of these provisions which may come to their attention. If the resident proceeds with the alteration that was denied, a fine will result.
IMPORTANT NOTICE TO RESIDENTS
The Board of Trustees wishes to caution residents that certain types of alterations require TOWN HALL PERMITS in addition to approval by the Greenbriar Association Architectural Control Committee.
Failure to obtain a TOWN HALL PERMIT, which must be posted in a visible place PRIOR to any work being done, is punishable by a minimum Town fine of $500.00. The homeowner, not the contractor, is liable for payment of the fine. So, do not permit your contractor to start work until a Town permit has been issued.
Hours of operation for CONTRACTORS working in Greenbriar are - Monday through Friday 8am-6pm, Saturday 8am-4:30pm. No work is to be done on Sunday unless it is an emergency (must contact security).
REQUIRING TOWN HALL PERMITS (Subject to the following Association restrictions)
Vinyl Siding - Color sample must be approved.
Patio - Dimensions limited, based on individual situations (only concrete)
Porch Enclosures - Dimensions limited, 50% glassed-in windows
Air Conditioners / Generators
Window – Size Change
Solar Panels
Removal of materials constructed of or containing Asbestos
Driveway Excavation and Replacement
ASSOCIATION APPROVAL ONLY (No Town permit required; subject to the following restrictions)
Garage door – color approval
Window Replacement - Same size only
Exterior Painting - Color sample to be approved
Retractable Awning - Color sample to be approved
Shutters - Color sample to be approved.
Roof
Driveway Asphalt Topcoat
Color of Vinyl Siding
Flag Pole
Landscaping & Plantings
Storage Shed – Approved
Patio/Porch Enclosures without HVAC
APPLICATION FORMS FOR ALTERATIONS
Forms are available in the Administration Office; if you have questions the Office will gladly assist you. The Architectural Control Committee will try to turn around the application within a few days on routine applications. If an application is not routine, the application might have to be approved by the Trustees. A member of the Architectural Control Committee may visit your home to answer any questions you have.
After your application has been approved, EXTERIOR ADDITIONS, such as porches, porch enclosures and patios must then also be approved by the Brick Building Inspector.
Failure to get a Brick Town permit is punishable by a minimum Township fine of $500.00.
Any resident who has work done on the outside of their home before it has been approved by the Architectural Control Committee, will be fined $100.00 by the Association. This fine will be compounded dependent on violation.
If a sprinkler function on the applicant’s property or a neighbor’s property is interfered with in the erection of an addition or alteration, it will be rectified by the Association and charged to the applicant. The same holds true if a personal planting interferes with sprinkler coverage. A mark out must proceed any ground work from the irrigation vendor.
No curb type material shall be installed along the sides of the driveway from street curb to the house front or garage, except if it is ground level. Any unit owner with such a condition must remove it, or forfeit the right of snow removal from his driveway and lawn mowing.
Any resident who obtains permission to erect a trex or aluminum porch, or patio, or any type of structure must agree to remove one (1) foot of growth around said structure, or waive any responsibility of the Greenbriar Association for any damage to the structure, patio, or patio carpet by maintenance and/or lawn mowing equipment.
The time limit to complete any exterior repairs or additions is 90 days from the date of the permit. An extension of time can be granted, if needed, by the Architectural Control Committee.
PATIO/PORCH ADDITIONS AND ENCLOSURES
A Brick building inspector’s permit is required for all porch additions and enclosures.
A plot plan must be submitted to the Architectural Control Committee
Permanent patio enclosures shall be constructed or appropriate patio enclosure materials; i.e. aluminum and/or pressure treated lumber framework and screening. (Florida Rooms require Brick Township permits)
DUMPSTERS
Dumpsters for construction – Permit expires in 30 days, however, you can request extensions.
All dumpsters must be kept clean, neat, & covered.
Placement of dumpsters will be project specific.
PATIOS
Patios shall be of approved materials or per specifications of the Town of Brick.
Footings shall be installed if a porch is to be constructed over the patio at a later date, as per Brick Town regulations.
For a concrete patio, a Brick building permit is required along with approval from the Architectural Control Committee.
A plot plan must be submitted to the Architectural Control Committee & approved.
All mark outs must be the responsibility of the homeowner / contractor.
WINDOW REPLACEMENTS / SIZE CHANGE
An application for approval by the Architectural Control Committee is required, with a sketch showing type of window, size, location and material. No window may be installed above the existing header or top of existing window. Town approval for size change is required. No window guards or bars of any kind are permitted.
AWNINGS
Window awnings, door or patio covers which are made of acrylic cloth with retractable arms that fold into a container are generally approved. A sample of the fabric and color should be attached to the Alteration Agreement. Excludes garage door.
Small aluminum type awnings over the front door or windows only are acceptable upon approval in advance by the Architectural Control Committee. Excludes garage door.
GARAGE DOOR REPLACEMENTS
Aluminum and fiberglass are acceptable and must be approved by the Architectural Control Committee. A piece of literature indicating the material and showing an illustration should be included with the Alteration Agreement.
EXTERIOR PAINTING
The property owner is responsible for the painting of all shingles or siding on their home.
Approval from the Architectural Control Committee is required for all exterior painting.
A sample of the proposed paint color must be submitted along with the application for home alterations.
Trim and shutters must be an approved color.
AIR CONDITIONERS
Application for approval is required to install additional air conditioning units. Window units that do not require outside supports are generally acceptable.
DRIVEWAY REPLACEMENTS
Approval by Brick Township and the Architectural Control Committee is required for all driveway replacements or changes to the current dimensions.
For the Elm Models
The driveway must be made of concrete, blacktop or concrete pavers.
The width cannot be wider than 16 feet from the external side of the garage towards the atrium. Any part that exceeds this width will have to be removed.
It must not protrude past the garage wall.
Walkway in the front of the house must not be removed. It may be replaced with new concrete, pavers or large paving stones (not gravel, any size).
The walkway must not be paved over with asphalt.
A sketch must be provided with a mark out to the Administration office and the Architectural Committee for approval before proceeding.
Curb cuts may not be done without a Brick Township Permit.
All grassed areas must be returned to their original condition.
For all other models
Homeowners may widen the driveway from external side of garage to the house.
Homeowners may not widen driveway to exceed the footprint of the house.
Curb cuts may not be done without a Brick Township Permit.
All grassed areas must be returned to their original condition.
ROOF REPLACEMENTS
The Association does not repair or replace roof shingles.
When replacing a roof, the color must be approved by the Architectural Control Committee.
LANDSCAPING PLANTINGS
No personal plantings are permitted on common grounds or on the side of driveways
Personal plantings are permitted up to 36” from the foundation of the house, on the sides and rear. Position of plantings must be approved by Architectural Control Committee.
Elsewhere on the homeowners’ property, approval by the Architectural Control Committee is required for any additions to the landscaping in the form of trees, shrubs, etc. only in the front of house, max 8’ from the foundation wall. This approval is to ensure planting additions do not impede mowing operations.
A sketch showing number, variety and location of proposed planting(s) must be submitted with the application.
Failure to obtain prior approval from the Architectural Control Committee for any landscaping will result in a $100.00 fine.
Despite the granting of permission, any damage done to sprinkler and/or utility lines by homeowner’s plantings shall be charged to the homeowners.
If maintenance operations such as sprinkler heads, lawn watering, mowing, etc. is hindered or obstructed by such personal plantings they may be removed, or the problem otherwise dealt with at the owner’s expense.
The homeowner is responsible to ensure that shrubs do not become overgrown and unsightly and do not reach the height of the soffits. If the homeowner fails to keep personal plantings trimmed, the Association has the right to have the trimming done, and to add the labor costs to the resident’s maintenance.
Residents are responsible for weed removal in beds. A work order may be submitted.
Fees for addition service provided by Greenbriar Association’s Ground Department are listed in the Greenbriar Resident Revised Paid Services 2019 document.
Decorative items must be made of material specifically for landscape use; concrete, ceramic, resin or metal. The resident is responsible to maintain the items in good repair and satisfactory appearance. Broke items are to be removed promptly. Please note this does not include holiday decorations.
VINYL SIDING INSTALLATION
Asbestos shingles may be covered only with vinyl siding and/or vinyl shakes. Please note removal of any asbestos materials requires a brick township permit.
In addition to completing the application, a release form must be signed and color or colors must be submitted and approved.
It is recommended that a buffer zone of two (2) feet to three (3) feet be created to protect the vinyl siding at the bottom of the foundation.
FLAG POLES
A flag pole can be located ONLY in the shrub bed area in front of the house, NOT IN THE LAWN. So as not to impede moving operations.
The maximum allowable height is 20 feet from the ground level to the top of the flag pole. If the flag pole is metal it must also be grounded.
A completed application submitted to and approved by the Architectural Control Committee is required prior to the installation or erection of a flag pole.
The resident agrees to maintain the flag pole in satisfactory appearance or to pay the cost to have this work done as arranged for by the Board of Trustees of the Greenbriar Association.
DUPLEX HOMES
Alterations or painting to duplex homes will not be approved unless they are compatible and done in conjunction with each other. This will apply to such items as a new roof, driveway replacement, painting and new siding.
GAS LIGHTS
The installation of “gas” lights on lawns of the homes is NOT allowed.
FIXED GAS BARBECUES GRILLS
A Brick permit must be obtained and a licensed plumber must install the barbecue.
The barbecue must be installed on at least a 4 x 4’ concrete slab adjacent to the patio.
If you do not have a patio, you must install at least a 4’ x 6’ raised concrete slab for the barbecue.
Check with office at least one week in advance of installation. To assure approval has been granted
PORTABLE GAS BARBEQUE GRILLS AND FIRE PITS
The storage of grills/fire pits with the propane gas tank attached and/or separate propane gas tanks inside the home, garage or exterior shed is prohibited.
Grills/fire pits with attached propane tanks shall be maintained and stored only at the back of the home, a minimum of 5 feet from the home to prevent heat or fire damage
During use they shall be kept a minimum of 5 feet from the home to prevent heat or fire damage
It is recommended that the propane tank be disconnected during extended periods of non-use i.e. off season
FIREPLACES
Interior wood burning fire places, stoves, or ovens are prohibited
Exterior wood burning fireplaces, stoves, ovens, chimenea, or fire pits are prohibited
HOT TUBS
1) Recreational Hot tubs are allowed upon approval by the Greenbrair Architectural Control
Committee and the Township of Brick. No project work may begin prior to required approvals.
Swim Spa’s are not categorized as hot tubs for the purpose of this rule and are not permitted.
2) Hot Tub Installation shall be in accordance with all applicable Township Above Ground Pool
Requirements. The required Township application documents are listed below; Please Note: the
unique nature of some projects may require additional information.
a) A construction application be completed and signed
b) Zoning application (all sections completed)
c) Engineering form (all sections completed)
d) Four true size surveys to scale showing all dimensions and setbacks of existing and proposed
structures.
e) Building and Electric Tech must be completely filled out. Electrical tech and plans must be
sealed and signed if a contractor is doing the work.
f) Two (2) Electrical line drawings of field wiring showing conduit, wire sizes, motors, timers, and
subpanels signed and sealed.
g) Brochure for the pool and heater.
h) Copy of current Home Improvement Contractor Registration (if work is being completed by a
contractor)
i) The original signed pool certification must be completed and notarized.
3) All hot tubs shall be installed in accordance with the following requirements:
a) Hot tubs shall be installed upon an approved concrete or paver patio, the concrete shall be a
minimum of 4” in thickness, unless the Hot Tub installation requirements stipulate deeper
concrete depths.
b) The maximum allowable water capacity shall not exceed 330 gallons.
c) Placement of the hot tub shall be limited to within 10 feet from the original back foundation of
the home. They shall not be visible from the street.
d) The hot tub shall be secured with a locking cover. The cover shall be locked at all times when
the tub is not in use.
e) A 4-foot white vinyl fence shall be erected to enclose the hot tub. This fence shall not exceed
the side footprint of the home unless there is an original side entry to the home, in this situation
the fence may be installed to also encompass the side door entry.
4) Hot tub drainage
a) Drainage shall be collected through a garden hose and drained directly into the street. At no
time shall drainage be released anywhere within the homes yard or common ground.
FENCING
All fencing must be approved by the Architectural Control Committee.
Only white vinyl pre manufactured fences will be approved.
Fences must not exceed 48” in height.
Chicken wire is not permitted.
Wood fencing or lattice for primary fencing in not permitted.
GENERATORS
Generators are only permitted by directive of a medical doctor based on a medical disability that requires electric power. In such cases the following rules apply:
Portable generators are forbidden.
The installation of all generators is still at the discretion of the board.
An electrical generator must be powered by natural gas and is permitted with prior GBHA approvals and permits from Brick Township to provide electric power during power outages only.
All generators must be limited to 10KW @ 63 decibels.
Generators are to be fueled by a natural gas line.
Generators must be stationary. They are to be installed on a cement pad 4” thick with a 2” space around the generator on the platform.
All generators will have a location chosen by the Architectural committee and the Greenbriar Administrator.
The generator shall be connected to the electrical wiring of the house through a transfer switch (to prevent feedback to power lines) which shall be installed per all applicable codes and inspected by the appropriate Brick Township Code Officials.
Generator System shall be designed for residential use and comply with all national, state and local codes and all manufacturers installation guidelines. Evidence of compliance of all local codes and all local codes specifically relating to location shall be detailed in the GBHA application for reference only. Final location is chosen by GBHA and the Administrator.
Owner shall obtain all necessary local approvals before installation and provide final approvals (electrical/plumbing) to GBHA before placing generator in operation.
Generators must be surrounded by a sound barrier natural or fence type.
Generators must be 5’ from all windows and 18” from the house.
Generator testing is limited to the hours of 10am-4pm.
STORAGE SHEDS
Storage shed size, style, color and placement must be approved by the Architectural Committee prior to installation. An example of an approved size, style and color is available in the Administration office. Placement shall only be on the side or rear of the home and may not extend beyond the footprint of the home. No more than 2 units are permitted.
WATER AND SEWER LINES
A water or sewer line breakage or stoppage, whether inside or outside, must be corrected by the owner.
For issues or concerns regarding water and sewer lines, please contact the Brick Township Municipal Utilities Authority. The Customer Service Division is open to assist customers Monday through Friday, 8:00 a.m. to 5:00 p.m. For afterhours emergencies, please call 732-458-7000 and press 1.
EXCEPTIONS AND RESTRICTIONS
(IMPORTANT: For other restrictions see the Covenants and Restrictions)
DRIVEWAYS
A driveway may not be used for the placement or storage of chairs, tables, boxes, etc., nor may the driveways be used as a patio or porch. However, a chair or lounge chair may be placed in the driveway solely for the purpose of being occupied by a resident or guest. Before the end of any day during which a chair or lounge chair is placed in a driveway, it must be removed to the garage, house or patio.
Commercial vehicles, RVs, boats or trailers may not be parked in a resident’s driveway overnight.
RVs and BOATS /TRAILERS
Residents are permitted to keep motor homes, boats and trailers in assigned spaces in the storage yards as determined by the Maintenance Supervisor for a $200 yearly fee. All vehicles must have current registration and insurance.
They are not permitted in a resident’s driveway overnight, or in any other common area.
A resident may park such vehicle in the Clubhouse parking lot bounded by Darley Circle overnight on a temporary basis. Approval by the administrative office is required.
All vehicles of this nature, and all other commercial vehicles, may only be parked in the spaces within the lot furthest removed from the Clubhouse and adjacent to Darley Circle.
No work of any kind is to be performed on or in any vehicle at the location or within the storage yards.
PARKING - ALL DAY, OVERNIGHT
Street side parking within Greenbriar is prohibited between the hours of 2:00a.m. & 6:00am. Any vehicle parked on the street during those hours may be ticketed and fined by Brick Township Police.
Residents leaving from the Clubhouse to go on tours are requested to park their vehicles in designated areas in the rear of the Clubhouse, so as to leave adequate parking space for those using the Clubhouse during the day.
Overnight parking is prohibited in the clubhouse parking lot without previous consent via parking permit. This long term parking is limited to the designated parking area in the rear of the clubhouse.
Residents are to apply for parking permits in the administrative office. Parking requests are then forwarded to security for approval and spot assignment.
All residents obtaining a parking permit must submit a copy of the vehicle’s registration and insurance documentation along with Parking Request. Greenbriar is not responsible for vehicles left in parking lot. Owner is responsible for insurance for vehicle and registration must be up to date.
Any vehicle, private or commercial, left unattended overnight either without a parking permit or an expired parking permit, is subject to ticketing and towing.
SUPERVISION OF CHILDREN
Young children are not to be left unsupervised at the pool, lake or brook. Nor are they to play on the banks of the lake or brook where they may slip or fall in. Remember a child can drown in one foot of water.
Residents are responsible for the actions of their guests, of any age. Please see to it that rules covering any activity used by children and guests are read, understood and conscientiously followed.
Throwing stones at, or otherwise harming the local wildlife (ducks, geese, gulls, squirrels, etc.) is against New Jersey Environmental Protection laws. Please caution children against this improper behavior.
PETS
Residents may have no more than two cats or two dogs in any one living unit.
Pets are not permitted to run loose in the community at any time.
Dog droppings anywhere in the community must be removed by the pet owner and disposed of in the garbage or trash. Disposing of in catch basins or sewers, which is in violation of Health Department regulations.
Mowing crews will not mow lawns befouled by dog droppings. Do not allow your pet to urinate on shrubs and plantings. This will kill the plants, which are no longer being replaced by the Association.
In short, be a good neighbor by keeping your dog off others lawns neighbor’s, and clean up after your pet.
PETITIONS
As a matter of general policy, petitions are not allowed in the Clubhouse. They are not to be posted anywhere for signatures nor should anyone be allowed to solicit signatures for such purposes.
The only exception from this rule will be at the directions of the Board of Trustees when the nature of the petition is deemed necessary and/or valuable to the overall betterment of the community and its residents.
BOATING
Boating is not allowed on the lake.
FEEDING THE DUCKS AND CANADIAN GEESE
This subject has become a serious problem as the vast number of ducks and geese feeding on our properties has presented not only a health hazard, but also a messy and contaminated grounds problem. For this reason, signs were erected stating that any resident or guest feeding the ducks and/or Canada geese will be fined $100.00 per occurrence.
GARAGE SALES
Garage sales are prohibited. This includes yard, lawn, and/or indoor sales.
ESTATE SALES
Estate sales are permitted. The Purpose of these sales is to allow the beneficiaries of the deceased to liquidate the contents of the decedent’s home.
Estate sales may only be conducted on weekends (Friday, Saturday, & Sunday) between the hours of 9am and 4pm. The sale may be held at any time of the year.
A permit is required in order to conduct an estate sale and must be displayed at the residence for the duration of the sale.
Applications for the permit are available at the administrative office located in the Greenbriar Clubhouse.
An estate sale sign may be placed at the main entrance, but must be neat and presentable to the public. The applicant is responsible for removing the sign at the end of the sale.
The applicant and/or any other individual conducting the sale must keep the streets, sidewalks, and surrounding areas clean and free of litter.
All contents being discarded must be kept in the garage until a bulk garbage pick-up is scheduled by the town. To schedule a pick-up please contact Brick Public Works at (732) 451-4063.
PUBLICATIONS
No publication issued by any Greenbriar group, organization or individuals using the Greenbriar facilities shall accept any advertisements by a resident offering services in Greenbriar for a fee.
THE GREENBRIAR TIMES
This is the official publication of the Greenbriar Association and as such is published by and for the members of the community. This newspaper contains information on activities in Greenbriar, editorials and advertisements, the latter to cover the cost of the publishing. Residents receive this paper free of charge.
Also, from time to time, there will be reputable organizations, merchants, or groups offering special discounts on entertainment or merchandise to Greenbriar residents only. These opportunities, if approved by the Trustees, will be printed and inserted into the Greenbriar Times in order that all residents may take advantage of these goods or services.
ADMINISTRATOR’S AND TRUSTEES’ ADVISORY LETTERS
The Administrator’s letters and the Trustees’ letters or a combination of same shall also be included as required with the monthly publication of the newspaper.
These letters are advisory in nature concerning additional rules and regulations, changes in policy, points of interest, and current information on important pending subjects.
GREENBRIAR TELEPHONE DIRECTORY
The telephone directory is published by the Kiwanis Club of Greenbriar with the approval of the Board of Trustees. An item is inserted in the newspaper and the Communicator informing all residents when the directory is being compiled. Residents should call if there are any additions, deletions or changes required regarding their listing in the directory.
BULLETIN BOARDS
The bulletin boards located in the Canteen area are restricted to notices concerning the business of the Association such as social events sponsored by the Association.
All requests for poster space on the bulletin board must be cleared with the Administration Office. The copy should be reviewed with the Office before the poster is made.
Each activity is limited to one (1) poster for each affair.
SIZE: Poster size must be approved by Administration.
TIME LIMIT: Do not submit posters more than three (3) weeks in advance of the activity date.
The bulletin board is available for sponsored activities and/or any Clubhouse activity open to the entire community, room permitting.
Outside activities on a no-charge basis will be permitted to use the bulletin board upon the approval of the Administrator.
THE COMMUNICATOR
The Communicator airs on Greenbriar’s own television channel 97 24 hours/day, 365 days/year. Informative notes are broadcast by the Association and various activity groups.
As with the bulletin boards, any activity may broadcast information. However, there is a time limit of two (2) weeks preceding an event that an item may be aired.
All requests are approved by the Administration Office and the Board of Trustees.
ALL CALL SYSTEM
The Administrator and Board of Trustees will occasionally send out a mass phone communication to alert and advise residents of any activity or emergency that affects the community. Your phone number, preferably one with voice mail, is required to receive these messages. If you change your phone number please notify the administrative office so we can update our records.
GREENBRIAR SHOPPING BUS/ GENERAL INFORMATION
The Shopping Bus operates Monday through Friday. On Sunday, the bus takes residents to Church or Walmart. There is no bus service on Saturday.
The bus does not operate on the following holidays: New Year’s Day, Memorial Day, and July 4th, Labor Day, Thanksgiving, and Christmas.
The bus does not start from the Clubhouse, but will stop at the Clubhouse after making the rounds of the Community if there is room for more passengers.
A copy of the bus schedule may be obtained at the administrative office.
SELLING YOUR HOME/ GENERAL INFORMATION
Regulations regarding subsequent transfers - (as stated in the Covenants and Restrictions, Article VI, Section 3)
Section 3. TRANSFER OF OWNERSHIP: No owner shall sell, give, devise, assign, or transfer title, interest or leasehold to his or her Living Unit prior to making full disclosure to the Association of his or her intent to make said transfer, and until said Owner receives written assurance from the Association that the prospective transferee has met all of the qualifications incident to membership in the Association. If leased, the lease must be approved by the Association, and the lease must provide that its terms are subject to the Covenants and Restrictions, By-Laws, and Rules and Regulations of the Association. This provision is not intended in any way to deprive any member or prospective transferee of his or her rights, privileges and immunities under the Constitution of the United States and the State of New Jersey, and under the laws of said jurisdiction.
The intention of the Association is to strictly maintain a Community providing for and meeting the needs of those people 55 years of age and older.
Section 4. PURCHASE: No member of the Association as defined in Section 1 of Article III shall be less than the age of 55 years; provided, however, that in the event a Lot or Living Unit is owned by Husband and Wife as tenants in the entirety, only one owner must meet the requirements of this article. No transfer as described in section 3 of this Article shall be made to any prospective purchaser or to any person less than the age of 55 years, subject to the exception herein.
Section 5. CHILDREN: No sale, gift, devise, lease, assignment, pledge or transfer shall be made by an owner-member of a Lot or Living Unit to any prospective transferee who has or shall intend to have residing in the Living Unit a child or children under the age of 18 years, as a member of a family order or any other relationship other than a temporary visit specifically provided for herein.
Seller’s Responsibilities:
Sellers must now notify the Administrator’s office when they put their home on the market for SALE or for RENT be it with Gloria Nilson or an outside realtor.
On receipt of a deposit for the sale of any home in Greenbriar, all prospective buyers “MUST” be informed that they are to go to the Administration Office with proof that at least one member of a husband and wife couple meets the age requirement of 55.
In no way can a “TRANSFER OF OWNERSHIP” be made to anyone under 55 years of age without another person who is 55 years of age or older. You must also advise the Greenbriar Association of your intent to make said transfer, and you must receive written assurance from the Association that the prospective transferee has met all of the qualifications to membership in the Association.
Homeowners failing to comply with these rules will be subject to a fine of whatever is deemed necessary.
It is your responsibility as the seller to see that the purchaser has a copy of the Covenants and Restrictions; By-Laws, and Rules and Regulations which are now in effect at the time of the sale of your home.
The prospective buyer must also be informed that there is also an obligatory one-time Association membership fee of $1,555.00 with a return of $250.00 after meeting with the Homeowners’ & Renters’ Committee.
ADVICE TO PURCHASER
Upon payment of the membership fee, new residents should come to the Administration Office for their permanent recreational badges. New residents also receive a Greenbriar Telephone Directory, information on recycling, garbage pickup and the television cable service.
After approximately one week, you will receive your monthly maintenance coupons. The monthly maintenance is due on the first of the month and payable to the Greenbriar Association.
Payment of the membership fee is obligatory and is so stated in the Covenants and Restrictions.
RENTERS
In order to maintain accurate records for the community, it is required that all homes being rented must be registered in the Administration Office by the owner.
It is most important that the Association be knowledgeable of everyone living in Greenbriar for obvious reasons, e.g. security, safety, maintenance, etc.
All rentals must be for a minimum of 2 years and only to renters 55 year of age or older.
An administrative fee of $250.00 must be paid on all rental properties in Greenbriar. If perchance your renter breaks the lease before the 2 year term and you rent the property out again the administrative fee must be paid. Also, a copy of the lease and the Brick Certificate of Occupancy must be given to the Administration Office.
RESOLUTION OF THE GREENBRIAR ASSOCIATION BOARD OF TRUSTEES
REGARDING THE TRANSFER OF OWNERSHIP OF REAL PROPERTY WITHIN
THE ASSOCIATION
WHEREAS, The Greenbriar Association is a not-for-profit Corporation of the State of New Jersey having its principal offices at One Darley Circle located in Brick, New Jersey 08724;
WHEREAS, The Greenbriar Association is governed by a Declaration of Covenants and Restrictions, By-Laws and Rules and Regulations that apply to all Residents, Members and Owners of The Greenbriar Association consisting of one thousand four hundred thirty two (1432) homes located in Brick, New Jersey;
WHEREAS, the governing documents of the Greenbriar Association provide for an elected Board of Trustees that have the responsibility to carry out the provisions of the governing documents of the Association and the Board of Trustees employs an onsite full time Administrator for the Greenbriar Association;
WHEREAS, previously on September 1, 1995, Nat H. Platt, then President of the Greenbriar Association Board of Trustees forwarded communication by way of a letter to Edward Ritchie, then Chairman of the Homeowners and Renters Committee that set forth the guidelines for the day to day operation of what was called the Homeowners and Renters Committee;
WHEREAS, the members of that committee were authorized to contact and approach home- owners directly for the purpose of assisting and informing them about relevant issues concerning the Declaration of Covenants and Restrictions, By-Laws and Rules and Regulations regarding authorized forms of ownership within the community;
WHEREAS, the committee was charged with advising the Board of Trustees of any questions or disputes arising from the interpretation of those governing documents and to advise the Board of Trustees of any known properties in violation of the governing documents;
WHEREAS, the Board of Trustees has continued to allow the committee to act in that regard and said committee has continued to act since the date of that letter;
WHEREAS, the Homeowners and Renters Committee has, in addition, performed the following duties from that date to present:
(a) Meets with prospective homeowners and advises them about the governing documents for the Association;
WHEREAS, in addition to the committee identified above, the Board of Trustees adopts the following policy and procedure to be implemented from the date of this resolution forward:
(a) Those transfers of ownership recorded with the Ocean County Clerk’s Office in Toms River, New Jersey, prior to the date of this Resolution, a copy of which is on file with the Administrator’s office, shall be deemed “grandfathered” from any remedy or relief affordable to the Greenbriar Association;
(b) From the date of this resolution forward, all transfers of ownership must comply with the following procedures:
1) TRANSFER OF OWNERSHIP: No owner shall sell, give, devise, lease, assign or transfer title (in whole or in part), interest or leasehold to his or her living unit prior to making a full disclosure to the Greenbriar Association of their intent to make said transfer, until said Owner receives written authorization and assurance from the Greenbriar Association that the prospective transferee has met all of the qualifications incident to membership in the Association;
2) ELIGIBILITY: An Owner in the Greenbriar Association is defined as an individual or individuals. An Owner within the Association cannot be an entity, Trust (Revocable or Irrevocable), Partnership, Limited Liability Company, Family Limited Partnership, Corporation, Foundation, Non-Profit Entity or any other form of ownership other than an individual or individuals.
3. PROOF OF AGE: Owners within the Association shall provide written proof to the Homeowners and Renters Committee and the administration of the Greenbriar Association that they meet the age requirement of at least fifty-five (55) years of age.
4. FEES: Each Owner shall be required to pay a prescribed fee of One Thousand Five Hundred ($1,500.00) Dollars per living unit, each and every time a new Deed is recorded on the subject property, in consideration for Membership in the Association.
Greenbriar Association
Resolution Regarding Collection
Delinquent Accounts
NOW, THEREFORE, BE IT RESOLVED on this 13th day of August. 2001, that the Greenbriar Association's Board of Trustees adopts the following policy and procedures to be implemented for the collection of delinquent common element assessments and fees.
All assessment accounts which are not paid within fifteen (15) days of becoming due shall be referred to the Association's Administrator for the issuance of a collection letter substantially in the form set forth in Exhibit A attached;
All assessment accounts which are past due for thirty (30) days or more shall be issued a final notice by the Association's Administrator prior to the filing of a lien, said notice to be substantially in the form set forth in Exhibit B attached, a copy of which will be sent to the Association's legal counsel to obtain owner and mortgagee information;
All assessment accounts which are past-due for ninety (90) days or more shall be referred to the Association' s Administrator for the issuance of a lien on that particular property in the form set forth in Exhibit C attached, a copy of which will be sent to the Association's legal counsel;
In lieu of the foregoing collection procedure, a delinquent homeowner requesting a payment plan must do so in writing outlining proposed repayment plan, while keeping the monthly assessment account current, in order to avoid additional late charges. Any payment plan, compromise or adjustments must be approved by the Board of Trustees. Any default in the payment plan will result in immediate legal action as set forth above.
BE IT FURTHER RESOLVED that the officers and agents of the Association are hereby directed authorized and empowered to execute, acknowledge and deliver such documents, instruments and papers and perform such acts as may be legally, properly and reasonably required or necessary in connection therewith;
BE IT FURTHER RESOLVED that this Resolution shall take effect immediately.
EXHIBIT B
<DATE>
<NAME>
<ADDRESS>
Brick, New Jersey 08724
RE: <ADDRESS>
Account Balance - Final Notice
Dear <NAME>:
In reviewing our records, it was noted that as of______, 20__, the above referenced account is in arrears in the amount of $______. This balance includes the current month's maintenance fee.
Please remit payment in the amount of $______, payable to the Greenbriar Association. If you are disputing the above balance, or would like to request a payment plan, please contact this office in writing detailing same, including any supporting documentation, within ten (10) days of 'the date of this letter. Your correspondence will be forwarded to the Board of Trustees for their review.
Failure to comply with this request will result in the filing of a lien on your property. In addition, pursuant to the Association's governing documents, you will be responsible for all legal fees and administrative fees incurred relating to the collection of this account. This is an attempt to collect a debt and any information obtained will be utilized for this purpose. If you have already issued payment, please disregard this notice.
Please contact the undersigned directly in the event you haveany questions regarding the above. Your prompt attention to this matter is appreciated.
Thank you.
Sincerely yours,
_________________________
Administrator
cc: Board Correspondence
HO File
Accounting
Greenbriar Association
Resolution Regarding Alternative Dispute Resolutions
NOW, THEREFORE, BE IT RESOLVED on this 24th day of September, 2001, that the Greenbriar Association's Board of Trustees adopts the following supplementary procedures to be applied in connection with the enforcement of compliance with the Governing Documents.
Designation of Method of ADR. In the event any dispute arises between the Association and a Unit Owner or between Unit Owners with respect to any matter covered by the Governing Documents, the Association, through the Board of Trustees, will offer alternative dispute resolution ("ADR") prior to the commencement of litigation or, where litigation is commenced, as soon as the Board of Trustees receives notice of any litigation involving a matter described above. The Board of Trustees may satisfy the obligation described in this Resolution by offering any of the following methods of ADR:
Mediation by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;
Non-binding arbitration by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;
Binding arbitration by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;
Any of the forms of ADR described in (1), (2) or (3) above by a single mediator or arbitrator who is trained in mediation or arbitration, and is certified or recognized as a mediator or arbitrator by a reputable organization. ("Qualified Mediator," or Qualified Arbitrator"), the cost of which mediator or arbitrator will be borne by the Association.
If the Board of Trustees offers ADR under (1), (2) or (3) above, the Unit Owner may reject the form of ADR proposed by the Board of Trustees and demand mediation by a person who is a qualified mediator. The cost of such mediation shall be borne solely by the Unit Owner.
The location of the ADR procedure will be on the grounds of the Association or location reasonably convenient to the participants. The notice of the alternate dates and times for ADR will provide that it a recipient does not respond within a specified time period, but in no eventless than five days from the date of the notice, the non-responding participant will be deemed to have rejected ADR. If the response from the participants does not indicate a mutually acceptable date and time for ADR the Association will make one attempt to obtain a date and time reasonably acceptable to the participants but if unsuccessful n that attempt, will have no further obligation under this resolution.
Participation by the Board. If any dispute that is subject to ADR pursuant to this resolution includes the Association as a participant in the dispute, not less than one member of the Board will be present at the ADR hearing, and the board will make available sue employees or agents of the Association that are necessary participants in order that the Association fully participates in the ADR process. If the method of ADR selected is a form of mediation and the dispute involves the Associations a party, the Board will authorize the attending members of the Board to have the power and authority to action behalf of the Board, but may impose. Reasonable limitations on the authority and power granted.
Procedures. The ADR hearing is intended to be an informal process, despite the form of ADR mechanism chosen. As a result, technical rules of evidence will not apply, provided, however, that the person presiding over the ADR proceedings may require the administration of oaths and may exclude irrelevant, immaterial or unduly repetitious testimony or evidence. Any party to an ADR proceeding may, but is not required to, be represented by an attorney. The person presiding over the ADR process will determine all other procedures applicable to the hearing including the length of the hearing, the order of presentation and, where appropriate, whether additional hearing dates are required or desirable in order to resolve the dispute. The person presiding over the ADR procedure may also, prior to the ADR hearing request the parties to produce documentary evidence that the presiding person believes to be helpful or irrelevant to resolving the dispute.
Fees and Costs. If the Unit Owner designates a form of ADR that requires a fee to be paid to the presiding person, the Unit Owner will be at the expense of the presiding person. All other costs, such as, but not limited to, the fees of any attorneys representing the individual parties, will both be borne by the respective parties.
Non Applicability of ADR. Despite anything to the contrary contained in this Resolution no ADR need be offered in a matter solely concerning the collection of maintenance fees nor prior to the commencement of any litigation that seeks emergent relief in order to maintain the status quanta.
GENERAL INFORMATION
The board of Trustees has the legal obligation to administer the affairs of the Greenbriar Association and its entire property for the benefit of all the reside
GREENBRIAR ASSOCATION TELEPHONE NUMBERS
Greenbriar Administration Office 732-458-3700
Greenbriar Security Patrol Car 732-948-2076
Greenbriar Bus 732-948-2044
USEFUL TELEPHONE NUMBERS
Emergencies – 911
Brick Police – Non Emergency 732-262-1100
Medical Center of O.C 732-840-2200
Satellite ER Center 732-295-6377
Kimball Medical Center 732-363-1900
BRICKTOWN TELEPHONE NUMBERS
Public Library 732-477-4513
Municipal Building 732-262-1000
Post Office 732-477-0100
Public Works 732-451-4061
Senior Services 732-920-8686
Brick MUA 732-458-7000
RULES AND REGULATIONS
PURPOSE
All Greenbriar Association instruments (Covenants, By-laws, and Rules and Regulations) have as their objective the establishment of the social conduct necessary for communal living, and for the control of expenses. The Rules and Regulations included in this booklet are those which the various sponsored committees have submitted regarding their respective activities, and those established by the Trustees to preserve the Greenbriar community concept, to stabilize maintenance costs, and to maintain the safety and security of the residents.
Compliance with these rules is not intended to regiment our actions other than to make sure that each resident shares in the opportunity of enjoying the common facilities of the Greenbriar Association, to make sure that cost burdens are equitably applied and to effect those conditions set forth in your deed, covenants and the By-laws.
SECURITY
BADGES
Badges must be worn by residents and their guests whenever they utilize any Greenbriar Association facility such as the swimming pools, outside game areas or to play Bingo. This is for the purpose of security, so as to identify trespassers and otherwise protect our residents and property from theft, vandalism and other mischief.
Because of a changing population, with new residents entering our community, it is not possible to depend on recognition. Some activities may be able to keep track of its legitimate membership, but others cannot. Thus for “old timers” to expect to be recognized, without a badge, opens the door for all residents, both old and new, to expect to be “recognized” without a badge - thus defeating security.
SHORT CUTS
Taking a shortcut on other people’s property or between houses is trespassing as well as a violation of the rights of residents. Such actions, day or night, could have extremely disastrous consequences for the residents, or the trespasser or both.
FIRE PREVENTION
No smoking is permitted on the property according to Brick Township Ordinance. Smoking is permitted in the parking lot.
VIOLATION OF RULES
The Board has the authority to make rules and regulations as may be necessary to carry out the intent of the Certificate of Incorporation, Declaration of Covenants and Restrictions and By-laws and has the right to bring lawsuits to enforce the Rules and Regulations. The Board has the right to levy penalties or assessments for violation of these Rules and Regulations.
The Administrator and Association are primarily responsible for the enforcement of all rules and regulations.
FINES AND PENALTIES
To hold in restraint those residents who flagrantly disregard these rules, fines or penalties may be imposed at the discretion of the Board of Trustees, and added to the violator’s maintenance fee. The Board of Trustees will assign a fixed, non-reducible fine to be levied against the owner involved for each infraction. Repeated violations may result in denial of the use of Association facilities and revocations of privileges.
In all cases where a fine may be imposed, the offender will be notified and offered the opportunity of a hearing with the Board of Trustees.
Observance of these rules by residents, their families, guests and employees of the resident is the responsibility of the owner(s). Violations will be called to the attention of the violating owner by the Committee member in charge of the activity and/or by the Administrator. Disagreement concerning violations will be presented to and judged by the Board of Trustees for action. If in the judgment of the Trustees a fine is applicable, then Administrator will see to its collection.
There will be a fine of Twenty-five ($25.00) dollars imposed if monthly maintenance payments are not paid by the 15th day of the month. For each month of delinquency, an additional Twenty-five ($25.00) dollars fine will be imposed. Should the monthly maintenance payments fall three (3) months in arrears, the Administrator will place a lien on that particular home.
A charge of twenty ($20.00) dollars will be made on any checks returned for insufficient funds. If this happens two (2) months in a row, a lien shall be placed on the home.
It should also be noted that after thirty (30) days, the entire yearly assessment could be accelerated and is considered in default and the Association could demand payment in full for the balance of the entire year. See page 8, Covenants and Restrictions, Section 6 - Default.
In the event the Association institutes legal action for collection of any fines, then the defendant(s) shall be responsible for payment of reasonable attorneys’ fees of the Association, plus interest and costs of the suit.
In an attempt to circumvent penalties for violations, no resident, or former resident, who has been prohibited from using Greenbriar Association facilities because of long standing unpaid financial obligations to the Association or because of flagrant violations of the By-laws, Rules and Regulations, or any other reason, may not use any Association facilities as the “guest” of an Association member.
The Board of Trustees will post the names of violators on the Clubhouse bulletin board at their discretion.
ASSESSMENT FOR DAMAGES TO GREENBRIAR PROPERTY
Any individual or group causing damages to community property by misuse or breaking rules as herein set forth, e.g. burns, stains, breakage, sewer stoppage, etc. shall be charged for repair and/or replacement. Groups involved in such situations shall be individually charged on a pro rata basis. Residents are responsible for damage caused by guests and any charges may be added to their maintenance.
CLAIMS AGAINST THE ASSOCIATION FOR DAMAGE
Any claim for damage that may be considered as Association liability must be first submitted to the Administration Office for review and acceptance prior to repair and payment by residents. Payments made by residents for such repairs before being submitted as a claim to the Association cannot be honored.
RECREATION
USE OF THE CLUBHOUSE FACILITIES
In order that our residents derive maximum enjoyment from the Clubhouse and its facilities, it is important that the following procedures be followed:
No smoking is allowed on the property. Smoking is permitted in the parking lot.
The facilities of the Clubhouse are primarily for the use of the residents of Greenbriar. Their guests are welcome but must be accompanied by a resident and are expected to observe all rules.
For proper scheduling, an “Application for Reservation” form must be obtained from, completed and filed with the Administration Office for all affairs requiring the use of the Clubhouse.
All affairs must be terminated not later than 11pm with the exception of the New Year’s Eve Party.
All persons must be properly attired to enter the Clubhouse. Top covering and footwear must be worn. Spiked golf shoes or spiked rubbers are not permitted. No bathing attire is allowed in the Clubhouse at any time.
No animals are permitted in the Clubhouse. Certified service animals are permitted
Food and drinks are not to be taken into the Lounge, Card Room, Pool Room, Library or the hallways.
Furniture shall not be removed from the Clubhouse proper for outdoor activities. Chairs and tables are not to be taken from the Card Room or Library.
Arrangements for tablecloths must be made through the Administration Office.
The last person or persons leaving the Ceramic Room, Sewing Room, Woodshop, Pool Room or Art & Recreation Room must clean the floors, tables, etc. of any dust or debris and must switch off the lights and lock doors to Ceramic Room, Sewing Room and Woodshop.
Exit doors must not be obstructed at any time. At all gatherings, these doors must be unlocked. Before leaving, sliding glass doors and other doors must be closed and locked. “Emergency use only” signs posted on appropriate exits.
Posters or advertising matter may be displayed ONLY in the hallway leading to the Auditorium and must be cleared by the office. Nothing may be taped to any walls.
(NOTE: Wherever the word “Affair” is used herein, it is intended to mean private parties, social gatherings, meetings, etc.)
SHOWERS
Used paper floor mats must be placed in receptacles provided for that purpose. Children using showers must be supervised by an adult.
SAUNA
For various reasons, it is unwise for some persons to use the sauna; therefore, please read the instructions carefully that are posted on the door before entering the sauna bath.
If paper mats are used to sit on, place the used mats in the receptacle provided. At completion of the sauna, make certain the heater switch is off.
Residents will be responsible for guests using the sauna, and must accompany the guest.
It is suggested that any problems arising in connection with the use of the Clubhouse facilities, which are not clarified in these procedures, should be checked with the Administration office.
FITNESS CENTER
This room and the equipment in it is provided as a convenience for Greenbriar Residents. Each Resident who chooses to enter is solely and individually responsible for its use. If you choose to enter these premises you acknowledge that you are holding The Association harmless from any injuries that may occur from your use-of the equipment. You alone are responsible for the level of physical activity and type of equipment you use. By entering the Fitness you agree to the following:
“Resident hereby fully recognizes, understands and acknowledges that he/she assumes all responsibility for how he/she uses the equipment and for any injuries or medical problems that may occur as a result. By entering, the Resident acknowledges that he/she does not have a medical condition, physical condition or any ailment that precludes him/her from utilizing the equipment Resident elects to use. Resident acknowledges that he/she has a Doctor's medical clearance to engage in the physical activity he/she selects. Resident hereby releases, forever discharges and holds Greenbriar Association its agents, servants, employees or representatives, harmless from any and all liabilities, claims, demands, damages, injuries, actions, costs and expenses arising out of or resulting from residents utilizing of this equipment whether based upon claims of negligence or otherwise."
All residents using the fitness room must adhere to the following rules:
Residents are required to sign in each time they enter the fitness center.
Each person is responsible for wiping down the equipment after their use. Please use the wipes provided by Greenbriar.
Only clean soft sole shoes are permitted.
Please limit your time to 20 minutes on any one piece of equipment during peak hours.
Allow others to ''work in" on resistance training equipment if you are doing multiple sets
The posters are provided for reference only. If you do not know how to use a piece of equipment, do not use it.
No trainers or coaches permitted unless they have been formally approved by Administration.
WOODSHOP RULES
ANYONE WORKING IN THE WOODSHOP DOES SO AT HIS/HER OWN RISK.
The Administration assumes NO responsibility for accidents or personal injury.
All residents of Greenbriar are entitled to use the Woodworking Shop, subject to the following guidelines:
Hours of availability: 9:00am - 4:30pm Monday through Saturday.
The door key is kept at the Administration Office. Users of the shop must sign in and must return the key and sign out when leaving the shop. After the shop is open, anyone intending to work there must also sign in and out.
The exhaust fan must be operating when power tools are being used.
Paint removal and furniture refinishing is prohibited to avoid the inhalation of vapors and to prevent fire.
All small tools owned by the Association will be housed in a locked tool cabinet and anyone removing a tool must return same to the cabinet.
NO TOOLS MAY BE REMOVED FROM THE SHOP AT ANY TIME.
Tools are to be used only for the purpose for which it was not designed.
The power saws must not be used to process wood containing nails or other metal fasteners.
No tool is to be modified or altered.
When using the power saws, special care must be exercised to prevent “kickbacks”. Pushers should be used to feed wood to the table saw blade, with blade guard in place.
Do not attempt to sharpen any cutting tool. This will be done professionally under a regular maintenance procedure.
Shop users will furnish their own wood, small tools, hardware, glue and finishing materials. Sanding belts for the power sanders will be furnished by the Association.
MOST IMPORTANT: The machines are to be dusted and the floor swept clean. A vacuum cleaner is available as are bins for disposing of wood dust and shavings.
BILLIARD ROOM RULES
Guests are to use the pool room equipment when accompanied by a member. Guest badges must be visibly worn.
Sitting on pool tables is not permitted at any time.
When other members are waiting to shoot pool, please limit your time of play on tables to one hour.
Guests must be 18 years of age to use pool room equipment.
No refreshments are allowed in the pool room
Do not place any objects on pool tables.
Maximum number of players at any one table is four.
Replace plastic cover after use of table.
CARD ROOM RULES
The Card Room is available at any time of the day or evening except when other activities make it impractical for use, or the Trustees declare it closed for a specific purpose. The Card Room facilities are provided for the pleasure of all residents of Greenbriar. In order to enjoy this benefit and preserve the use of the furnishings and equipment for as long as possible, the following rules should be observed by resident and guests alike:
Light snacks and drinks are permitted in the card room.
The players are expected to clean up the area after completion of play. This includes covering the tables where covers are provided, replacing the chairs, etc., leaving the room as they found it.
Sitting on tables is prohibited. Chairs are not to be moved from one table to another. Stack chairs have been provided where additional chairs are needed.
Evening games are to be terminated no later than 11pm.
Children are not permitted in the Card Room when games are in play.
In view of the variables within each card game, no rules for play are being formulated. Each table will make their own rules. However, certain regulations are deemed necessary in order to maintain pleasant, social interactions.
LIBRARY
Card files are kept on the table near the window in the left hand corner of the Library. Author cards are on the left and title cards on the right.
Procedures for borrowing and returning books and magazines:
After a book is selected, find the appropriate author card in the card file.
Enter date, your name and telephone number.
Books may be kept for approximately two weeks.
No more than 3 books shall be taken by one resident at any one time; new fiction is limited to one book (see below).
All materials returned should be signed in by entering date of return on author card in file. Magazines should be returned to the rack from which they were taken.
New books may be checked out and returned only on Thursdays between 11am and 1pm, one book per resident.
PLEASE NOTE: The Library Committee appreciates donations of books of fairly recent vintage. Older books and duplications will be donated to hospitals, nursing homes and the public library.
PIANOS AND ORGAN
The Greenbriar Association owns two pianos, an upright and a Grand piano. The upright piano is for general use and purposes and should be treated with care consistent with the normal maintenance of a musical instrument. Our Grand piano and organ are very fine instruments. To preserve them for the enjoyment of all residents of Greenbriar, this policy has been established regarding its use:
Any qualified musician at an affair sponsored by an activity for the benefit of our residents shall have the right to play them.
It is forbidden to use either of the pianos or organ as stands for drinks or other objects not connected with actual playing at an affair.
The first offense will result in a fine and any cost to repair; the second offense will cause the removal of this privilege from the offender or activity and any cost to repair.
SEWING ROOM
There are Singer portable sewing machines available. The machines may be used by residents who have adequate knowledge of sewing machines, and are available any time, except when the room is in use.
A key to the Sewing Room is hanging on the rack in the Art & Recreation Room.
Please disconnect all electric plugs when finished, and leave the room in the same condition as you found it.
If you have any problems with the machines, go to the Administration Office for help.
CERAMIC ROOM
The ceramic room has been established as a hobby room for residents use only.
No resident may use the ceramic room to produce articles for monetary gain.
GREENBRIAR ASSOCIATION ACTIVITIES
Upon approval by the Board of Trustees, the following types of group activities are permitted to meet in the Clubhouse:
Charitable or service activities benefiting the community or its environs.
Activities dedicated to raising funds for specified purposes other than the above, and open only to club members.
Activities for which there is a charge and open to all residents on equitable and uniform terms.
Activities organized for specific training under a professional instructor who is paid on a fee basis and is, therefore, using the facilities as a vehicle for income without bearing facility use cost and/or being responsible for liabilities that might arise therefrom.
Private parties.
MEMBERSHIP
All residents are eligible to join and serve on any club, activity or committee. However, tenants shall not serve as an officer of any club, activity or committee, i.e. President, Vice President, Secretary or Treasurer.
FREE ACTIVITIES
Line Dancing Pickle Ball
Bridge Clinic Tai Chi Classes
Duplicate Bridge Yoga Groups
Golden Tones
Italian Culture Club
Zumba
Residents will NOT be allowed to charge any fees for teaching any type of activity in the Clubhouse. By terms of our Covenants and Restrictions, only the Greenbriar Association is permitted to charge reasonable fees.
COMMITTEES
Architectural Control* Homeowners & Renters*
Voting* Budget*
*Members of these committees are appointed by the Board of Trustees.
The maximum period of time which a person may serve on the above listed committees shall be three years. This may be extended with the approval of the Board of Trustees.
The term of office of the Chairperson shall be two years. Any extension of office beyond two years shall be only with the approval of the Board of Trustees.
With the concurrence of the Board of Trustees and the Committee Chairperson, those committee members who are technicians, directors, or instructors may be excluded from these regulations.
PAID ACTIVITIES
Bingo Cafe Night Aerobics
Special Affairs – New Year’s Eve Dance, Valentine’s Day Dance, St. Patrick’s Day Dance, Memorial Day Picnic, July 4th Picnic, August Night Under the Stars, Labor Day Picnic and Halloween Dance.
All residents who play bingo must pay for their own cards for each game played. All residents who wish to attend a Cafe Night Dance must fill out a lottery form and attend the lottery to pay for their tickets.
AMENITIES
Bocce Courts Movies Ceramic & Sewing Rooms
Exercise Room Pool Room Woodworking Shop
Golf Course Shuffleboard Courts Blood Pressure Screening
Library Swimming Pools Lake Area with Walking Path
Card Room Sauna
GOLF COURSE
In order that residents of Greenbriar and their guests may use the facilities of the Greenbriar Golf Course to the very best advantage, rules and regulations and rules of play were formulated to insure equal opportunity and enjoyment for all golfers, regardless of their skill or experience or their lack thereof.
Any game becomes more enjoyable when played in accordance with specific rules and regulations, simply because the actions and conduct of the players are governed in an identical manner, thereby preventing an advantage to any individual player. Many of the Greenbriar residents who will use the Golf Course will be beginners and, there- fore, will have little or no knowledge of the game, or the rules under which it is played. For that reason, we have attempted to explain the reasons that make several of the more stringent rules necessary.
No fees of any kind are charged for play on the Greenbriar Golf Course. It is hoped that this no-charge status can continue indefinitely. The active cooperation of all players in abiding by rules adopted to keep greens maintenance costs manageable will be of substantial help toward having the no-charge status remain in effect.
A small 6 hole course, such as ours here at Greenbriar, is bound to become crowded when the weather is pleasant and particularly so on weekends. Consequently, it becomes necessary under such conditions, to limit play to foursomes only. Under crowded conditions, golfers should limit their strokes from the tee to six, and pick up ball after their sixth stroke.
The rules and regulations, both set forth here, and the rules of play, are essential to proper play and conduct of the Golf Course.
GOLF COURSE RULES
Please read the following rules prior to play and abide by them. The rules are to protect the course and for safety and enjoyment of all golfers.
Play requires ID badges, clubs and shoes (non-metal spikes or flat soled).
Non-players are not allowed on the course.
No dogs are allowed on the course.
Guests (even with ID badges) are not allowed on the course unless accompanied by a resident.
The Course is automatically closed during a thunder storm.
Tee off on the mats only. If a wooden tee is used, it will be placed in mats.
Don’t put club carriers or bags on the greens. Remove the flag carefully and place it off the green.
Replace all divots and rake the sand traps (from the bottom up when possible) and repair ball marks on the greens.
The putting green can be used for chipping practice, except when golfers are practicing putting (ball marks).
On tournament days, the course is reserved first, for those who have entered the tournament.
Be aware of the damage a moving ball or club can do. Play it safe and enjoy the game.
The Greenbriar Association tries to keep the course in the best possible condition, but golfers should also help in protecting the course. The course is here for your enjoyment.
The course can be closed for maintenance. If they elect not to close the course and work on it, golfers are expected to play around them. Avoid any play that would put a worker in danger or that would interfere with them completing their work.
BOCCE COURTS
The Bocce courts are open for games daily. The courts are located by the Shuffleboard courts behind the Clubhouse. Bocce ball sets are kept in a storage area by the courts. Contact the Chairperson for keys.
*See published rules and regulations at the Bocce courts.
SHUFFLEBOARD COURTS
In order that the use of the Shuffleboard courts and equipment may continue to provide the most pleasure for the greatest number of participants in this activity, the following rules have been established.
Guests are not to use the shuffleboard equipment unless accompanied by a member. They must also have guest badges.
When other members are waiting to play shuffleboard, time should be limited on the courts to one hour.
Walking on the courts is prohibited.
Courts and shuffleboard areas are to be left clean.
Use rubber end of cue when moving discs. Do not lean on the cue at any time.
Tournament games will take precedence over other games.
At the completion of play:
Store equipment in racks in cabana
Clean scoreboard
Last player(s) turns out lights.
Last player locks door of cabana housing equipment.
Last player returns key of equipment cabana to the Clubhouse.
*Children 10 or older may play on assigned courts provided they exercise proper deportment and are accompanied by a resident who will be responsible for their actions.
LAKE AREA
(Amended 11/15/2010)
The lake area opens at dawn and closes at dusk each day.
No vehicles are permitted at the lake area after dusk. Violators will receive a onetime warning. If the vehicle is not moved immediately it will be towed (N.J.S.A. 56:13-7 et. Seq. & N.J.A.C. 13:45A-31)
GROUP USE OF FACILITIES
Upon approval by the Board of Trustees, the following types of group activities are permitted to meet in the Clubhouse:
Charitable or service activities benefiting the community or its environs.
Activities dedicated to raising funds for specified purposes other than the above, and open only to club members.
Activities for which there is a charge and open to all residents on equitable and uniform terms.
Activities organized for specific training under a professional instructor who is paid on a fee basis and is, therefore, using the facilities as a vehicle for income without bearing facility use cost and/or being responsible for liabilities that might arise therefrom.
Private parties.
CHARITABLE ACTIVITIES
These activities will not be charged for regular scheduled meetings, as long as there is no fee or admission charged. However, any fund raising activity, however subtle, will be subject to a 15% donation of the net amount collected.
FUND RAISING ACTIVITIES
Activities dedicated to raising funds for specific purposes are usually one-time affairs for hospitals, churches, outside service organizations and special fund raising drives. These activities will be charged a donation of 15% of the net amount raised.
ACTIVITIES FOR WHICH THERE IS CHARGE
These activities presently consist of Greenbriar Entertainment Groups and Cafe Night.
Since these groups use the facilities of the Association and charge the residents of Greenbriar to attend these affairs, the Board of Trustees directed that they become Greenbriar Sponsored Activities; that the tickets shall be handled by the Association that the bills properly vouchered shall be paid by the Association, including accountable advances necessary for their operation and approved by the Trustees; and that all profits accruing shall be put into Association funds. The members of the committees may follow their normal course of operation.
INSTRUCTED ACTIVITIES
Residents will NOT be allowed to charge any fees for teaching any type of activity in the Clubhouse. By terms of our Covenants and Restrictions, only the Greenbriar Association is permitted to charge reasonable fees.
Outside teachers will be charged 15% of their net revenue. The activity chairperson will be responsible for collecting the 15% and remitting same to the Association.
PRIVATE PARTIES
Residents of Greenbriar desiring to rent the Clubhouse for a social affair may do so. However, a form must be completed and reservations confirmed by the office and approved by the Board of Trustees.
Tables, chairs, kitchen facilities and equipment may be used any time when having an affair at the Clubhouse. Sponsors of the affair are required to restore the facilities to the condition in which they were found.
The person or persons sponsoring the affair will have the responsibility for any damage to the Clubhouse premises or the equipment. Guests should be so advised.
Responsibility for judgment of damage or cleanup rests with the Administrator or Trustees.
A $300.00 guarantee against damage and proper cleanup must accompany each application at least 30 days in advance of the date.
All affairs must be terminated not later than 1am.
Kitchen check list must be completed by individuals or their caterer.
Parties must be confined to the room reserved. NO food or drink may be carried to other areas of the Clubhouse. NO smoking.
Simultaneous parties in the Clubhouse are not permitted.
Children must not roam in the Clubhouse or use the rest rooms unless accompanied by an adult.
The Meeting room is restricted to meetings and conferences.
No dates or arrangement are final until approved by the Board of Trustees.
No glitter or confetti of any kind is to be used as decorations. No decorations are to be adhered to the walls or shelves. Limit decorations to the tables.
Candles, lanterns, etc., are strictly prohibited. These items create a fire hazard.
Once tables are set up by Greenbriar staff they are not to be moved. If tables are moved during the party security will be notified and the party will cease while tables are returned to original positions. Tables are set up to meet fire safety standards.
Please attach sketch of requested room setup for Greenbriar staff.
The wholehearted cooperation of the residents of Greenbriar and their guests with these minimum regulations will assist in reducing the wear and tear on the Clubhouse, the equipment and furnishings; also, as a means to keep custodial costs at a minimum.
AUDITORIUM RENTAL FEES:
Middle Auditorium..............................$250.00
Front Auditorium................................$300.00
Entire Auditorium...............................$500.00
..
*GUARD FEE: When children are at a private party, a security guard must be hired to make sure children are not allowed to run around the Clubhouse. The fee is $15.00 for each hour of the party.
GREENBRIAR ASSOCIATION MAINTENANCE
PROPERTY MAINTENANCE
No property owner, tenant or individual in control of property within Greenbriar shall store, maintain or accumulate within the front & side or back yards any debris, junk, construction materials, discarded household furnishings, unregistered motor vehicles, cut tree limbs, shrubs, dirt or other residue from landscaping.
Whenever it is determined by The Greenbriar Association that there has been a violation of this regulation, the homeowners, tenant or individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to remove the debris or other material defined above from the property and bill the property owner at the rate of $100.00/man hour plus costs of cartage and disposal.
No property owner, tenant or individual in control of property within Greenbriar shall allow plant growth on their property to infringe on a neighboring property or common ground so as to create a hazard or nuisance.
If the Association determines that there has been a violation of this regulation, the homeowner, tenant and individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to cut and remove the infringing plant growth from the property and bill the property owner at the rate of $100.00/man hour plus costs of cartage and disposal.
No property owner, tenant or individual in control of property within Greenbriar shall allow their residence and property to become structurally deteriorated, not properly maintained, infested with vermin, or otherwise in a generally unsanitary condition so as to constitute a menace to the health, safety, welfare and reasonable comfort of the other residents of Greenbriar.
If the Association determines that there has been a violation of this regulation, the homeowners, tenant or individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to remedy the condition constituting a menace to the health, safety, welfare and reasonable comfort of the other residents of Greenbriar, and bill the property owner at the rate of $100.00/man hour plus costs of material, cartage and disposal.]
Tabled at this time.
MAINTENANCE SERVICES PROVIDED
Lawns and Common Grounds
Fertilizing
Spraying weeds, insects and fungi
Dethatching & over seeding periodically; lawns only.
Mowing
Edging
Trimming
Production Trees and Shrubs (No Personal Plantings)
Trimming and pruning
Replacing dead trees on front lawns
Spraying for insects and fungi
Irrigation
Complete maintenance of the irrigation system
Exterior Maintenance
Roof stacks - caulking
Asbestos shingles - replaced if damaged by employees
Gutters - refasten loose gutters
OTHER SERVICES OF THE GREENBRIAR ASSOCIATION
Operates a transportation system and schedules local shopping trips
Provides for security guards to man 3 shifts (24 hours per day), 7 days per week; receives reports; sets up check stations.
Maintains the physical properties of the Clubhouse, swimming pools, shuffleboard courts, bocce courts, golf course and other facilities.
Publishes a news bulletin, structures activities.
Prepares and controls yearly budget, purchases and accounting.
Schedules regular and special meetings for the benefit, information and action of the Greenbriar residents.
Maintains a closed circuit TV system and broadcasts matters that are informational, entertaining and educational.
Utilizes an All Call system to notify all residents of local information and emergencies.
Any Greenbriar group or club is permitted to rent the bus at $50.00 per hour within a 25 mile radius.
No resident is permitted to use Greenbriar’s facilities to arrange trips or cruises for his/her own profit.
GARBAGE AND TRASH REMOVAL
Garbage removal and recycling is provided by The Brick Township Department of Public Works, located at 836 Ridge Road, Brick, NJ 08724.
All residents are required to use automated garbage cans (Robo Cans). They are available through the Brick Township Department of Public Works. Cans should be placed at the curb no earlier than 4pm prior to the scheduled pick up, placed out no later than 6am of your collection day.
Garbage cans must be stored in the garage whenever possible. If that is not possible, they must be placed at the side of the house behind an approved lattice enclosure or shrubs. Approval by the Architectural Review Committee is required for either. Garbage cans must not be visible from the street.
Please do not put leaves, recyclable materials, brush, branches, construction material, hot embers or household materials in your automated cans.
The following items are recycled: newspapers, glass, tin, aluminum, #1 and #2 plastic containers and corrugated cardboard (broken down and tied). Recycling day is Monday.
Bulky objects, not considered garbage, will be picked up if arrangements are made with the Brick Department of Public Works.
For more information regarding trash removal, please contact Brick Township Public Works at (732) 451-4063.
MAINTENANCE SERVICES NOT PROVIDED BY THE GREENBRIAR ASSOCIATION
Amended February 27, 2012
Interior maintenance and repairs
Entrance doors and hardware
Door bells
Outside lights
Window frames - repair only
Storm sashes
Air conditioner condensers
All glass
Caulking - except to correct roof leaks
Masonry - bricks and foundation stucco
New driveways or any repairs
New roofs or any repairs
Outside faucet freeze ups
Roof leaks due to attic fans
Painting wooden shingles
Screened porches and screening
Patio cracks
Sidewalks - except common grounds
All additions to property
Termite and insect control
Garage door repairs or replacement
Painting of wood or asbestos shingles is the responsibility of the unit owners. The owner must maintain them, and any painting must be approved by the Architectural Control Committee.
SERVICE REQUESTS
A written request must be filed for all services, except irrigation. (See below)
Telephone calls will not be accepted by the Administration Office unless there is a dire emergency and serious consequences may occur.
Forms are available in the Administration Office and at the Administration office.
Fill out according to instructions, including name, address, date and nature of complaint. Recorded date of application will avert any disputes as to how long ago a request was filed.
File completed form with the Service Desk in the Administration Office, Monday through Friday, 9am to 5pm or in the receptacle located in the rear lobby or the slot in the wall by the Administration Office.
If you are not satisfied with service performance, contact the Administration Office for an appointment to discuss the problem.
If still not satisfied, write to the Board of Trustees stating all the pertinent facts of your case and asking for a full review. If the Trustees feel there is merit in your case, you will then be called for an interview for further information.
IRRIGATION SERVICE REQUESTS
Irrigation work orders are different than Greenbriar work orders and therefore may only be obtained by coming to the Administration Office and requesting same.
CAUTION: UNDER NO CIRCUMSTANCES MAY A RESIDENT TAMPER WITH OR ATTEMPT TO CORRECT ANY IRRIGATION EQUIPMENT UNDER PENALTY OF A SUBSTANTIAL FINE.
EXTERIOR CHANGES AND/OR ADDITIONS
ARCHITECTURAL CONTROL COMMITTEE
From the By-Laws, page 18, Article V
“Section 1. ESTABLISHMENT: The “Architectural Control Committee” is hereby established to be composed multiple members, said members to be appointed by the Board of Trustees.
Section 2. ARCHITECTURE AND CONSTRUCTION: No building, fence, walk-way, excavation, or grading operation shall be commenced, erected, or maintained upon the properties; nor shall any exterior addition to or change or alteration therein be made until the plans and specifications showing the nature, kind, shape, height, materials, and location of the same shall have been submitted to and approved in writing by the Architectural Control Committee.
Section 3. DUTIES AND RESPONSIBILITIES: It shall be the duty of the Architectural Control Committee to review and decide requests for approvals made by owners or Members under the applicable provisions in Article X of the Covenants and Restrictions or any other Rules and Regulations, and to bring to the attention of the Board of Trustees violations of these provisions which may come to their attention. If the resident proceeds with the alteration that was denied, a fine will result.
IMPORTANT NOTICE TO RESIDENTS
The Board of Trustees wishes to caution residents that certain types of alterations require TOWN HALL PERMITS in addition to approval by the Greenbriar Association Architectural Control Committee.
Failure to obtain a TOWN HALL PERMIT, which must be posted in a visible place PRIOR to any work being done, is punishable by a minimum Town fine of $500.00. The homeowner, not the contractor, is liable for payment of the fine. So, do not permit your contractor to start work until a Town permit has been issued.
Hours of operation for CONTRACTORS working in Greenbriar are - Monday through Friday 8am-6pm, Saturday 8am-4:30pm. No work is to be done on Sunday unless it is an emergency (must contact security).
REQUIRING TOWN HALL PERMITS (Subject to the following Association restrictions)
Vinyl Siding - Color sample must be approved.
Patio - Dimensions limited, based on individual situations (only concrete)
Porch Enclosures - Dimensions limited, 50% glassed-in windows
Air Conditioners / Generators
Window – Size Change
Solar Panels
Removal of materials constructed of or containing Asbestos
Driveway Excavation and Replacement
ASSOCIATION APPROVAL ONLY (No Town permit required; subject to the following restrictions)
Garage door – color approval
Window Replacement - Same size only
Exterior Painting - Color sample to be approved
Retractable Awning - Color sample to be approved
Shutters - Color sample to be approved.
Roof
Driveway Asphalt Topcoat
Color of Vinyl Siding
Flag Pole
Landscaping & Plantings
Storage Shed – Approved
Patio/Porch Enclosures without HVAC
APPLICATION FORMS FOR ALTERATIONS
Forms are available in the Administration Office; if you have questions the Office will gladly assist you. The Architectural Control Committee will try to turn around the application within a few days on routine applications. If an application is not routine, the application might have to be approved by the Trustees. A member of the Architectural Control Committee may visit your home to answer any questions you have.
After your application has been approved, EXTERIOR ADDITIONS, such as porches, porch enclosures and patios must then also be approved by the Brick Building Inspector.
Failure to get a Brick Town permit is punishable by a minimum Township fine of $500.00.
Any resident who has work done on the outside of their home before it has been approved by the Architectural Control Committee, will be fined $100.00 by the Association. This fine will be compounded dependent on violation.
If a sprinkler function on the applicant’s property or a neighbor’s property is interfered with in the erection of an addition or alteration, it will be rectified by the Association and charged to the applicant. The same holds true if a personal planting interferes with sprinkler coverage. A mark out must proceed any ground work from the irrigation vendor.
No curb type material shall be installed along the sides of the driveway from street curb to the house front or garage, except if it is ground level. Any unit owner with such a condition must remove it, or forfeit the right of snow removal from his driveway and lawn mowing.
Any resident who obtains permission to erect a trex or aluminum porch, or patio, or any type of structure must agree to remove one (1) foot of growth around said structure, or waive any responsibility of the Greenbriar Association for any damage to the structure, patio, or patio carpet by maintenance and/or lawn mowing equipment.
The time limit to complete any exterior repairs or additions is 90 days from the date of the permit. An extension of time can be granted, if needed, by the Architectural Control Committee.
PATIO/PORCH ADDITIONS AND ENCLOSURES
A Brick building inspector’s permit is required for all porch additions and enclosures.
A plot plan must be submitted to the Architectural Control Committee
Permanent patio enclosures shall be constructed or appropriate patio enclosure materials; i.e. aluminum and/or pressure treated lumber framework and screening. (Florida Rooms require Brick Township permits)
DUMPSTERS
Dumpsters for construction – Permit expires in 30 days, however, you can request extensions.
All dumpsters must be kept clean, neat, & covered.
Placement of dumpsters will be project specific.
PATIOS
Patios shall be of approved materials or per specifications of the Town of Brick.
Footings shall be installed if a porch is to be constructed over the patio at a later date, as per Brick Town regulations.
For a concrete patio, a Brick building permit is required along with approval from the Architectural Control Committee.
A plot plan must be submitted to the Architectural Control Committee & approved.
All mark outs must be the responsibility of the homeowner / contractor.
WINDOW REPLACEMENTS / SIZE CHANGE
An application for approval by the Architectural Control Committee is required, with a sketch showing type of window, size, location and material. No window may be installed above the existing header or top of existing window. Town approval for size change is required. No window guards or bars of any kind are permitted.
AWNINGS
Window awnings, door or patio covers which are made of acrylic cloth with retractable arms that fold into a container are generally approved. A sample of the fabric and color should be attached to the Alteration Agreement. Excludes garage door.
Small aluminum type awnings over the front door or windows only are acceptable upon approval in advance by the Architectural Control Committee. Excludes garage door.
GARAGE DOOR REPLACEMENTS
Aluminum and fiberglass are acceptable and must be approved by the Architectural Control Committee. A piece of literature indicating the material and showing an illustration should be included with the Alteration Agreement.
EXTERIOR PAINTING
The property owner is responsible for the painting of all shingles or siding on their home.
Approval from the Architectural Control Committee is required for all exterior painting.
A sample of the proposed paint color must be submitted along with the application for home alterations.
Trim and shutters must be an approved color.
AIR CONDITIONERS
Application for approval is required to install additional air conditioning units. Window units that do not require outside supports are generally acceptable.
DRIVEWAY REPLACEMENTS
Approval by Brick Township and the Architectural Control Committee is required for all driveway replacements or changes to the current dimensions.
For the Elm Models
The driveway must be made of concrete, blacktop or concrete pavers.
The width cannot be wider than 16 feet from the external side of the garage towards the atrium. Any part that exceeds this width will have to be removed.
It must not protrude past the garage wall.
Walkway in the front of the house must not be removed. It may be replaced with new concrete, pavers or large paving stones (not gravel, any size).
The walkway must not be paved over with asphalt.
A sketch must be provided with a mark out to the Administration office and the Architectural Committee for approval before proceeding.
Curb cuts may not be done without a Brick Township Permit.
All grassed areas must be returned to their original condition.
For all other models
Homeowners may widen the driveway from external side of garage to the house.
Homeowners may not widen driveway to exceed the footprint of the house.
Curb cuts may not be done without a Brick Township Permit.
All grassed areas must be returned to their original condition.
ROOF REPLACEMENTS
The Association does not repair or replace roof shingles.
When replacing a roof, the color must be approved by the Architectural Control Committee.
LANDSCAPING PLANTINGS
No personal plantings are permitted on common grounds or on the side of driveways
Personal plantings are permitted up to 36” from the foundation of the house, on the sides and rear. Position of plantings must be approved by Architectural Control Committee.
Elsewhere on the homeowners’ property, approval by the Architectural Control Committee is required for any additions to the landscaping in the form of trees, shrubs, etc. only in the front of house, max 8’ from the foundation wall. This approval is to ensure planting additions do not impede mowing operations.
A sketch showing number, variety and location of proposed planting(s) must be submitted with the application.
Failure to obtain prior approval from the Architectural Control Committee for any landscaping will result in a $100.00 fine.
Despite the granting of permission, any damage done to sprinkler and/or utility lines by homeowner’s plantings shall be charged to the homeowners.
If maintenance operations such as sprinkler heads, lawn watering, mowing, etc. is hindered or obstructed by such personal plantings they may be removed, or the problem otherwise dealt with at the owner’s expense.
The homeowner is responsible to ensure that shrubs do not become overgrown and unsightly and do not reach the height of the soffits. If the homeowner fails to keep personal plantings trimmed, the Association has the right to have the trimming done, and to add the labor costs to the resident’s maintenance.
Residents are responsible for weed removal in beds. A work order may be submitted.
Fees for addition service provided by Greenbriar Association’s Ground Department are listed in the Greenbriar Resident Revised Paid Services 2019 document.
Decorative items must be made of material specifically for landscape use; concrete, ceramic, resin or metal. The resident is responsible to maintain the items in good repair and satisfactory appearance. Broke items are to be removed promptly. Please note this does not include holiday decorations.
VINYL SIDING INSTALLATION
Asbestos shingles may be covered only with vinyl siding and/or vinyl shakes. Please note removal of any asbestos materials requires a brick township permit.
In addition to completing the application, a release form must be signed and color or colors must be submitted and approved.
It is recommended that a buffer zone of two (2) feet to three (3) feet be created to protect the vinyl siding at the bottom of the foundation.
FLAG POLES
A flag pole can be located ONLY in the shrub bed area in front of the house, NOT IN THE LAWN. So as not to impede moving operations.
The maximum allowable height is 20 feet from the ground level to the top of the flag pole. If the flag pole is metal it must also be grounded.
A completed application submitted to and approved by the Architectural Control Committee is required prior to the installation or erection of a flag pole.
The resident agrees to maintain the flag pole in satisfactory appearance or to pay the cost to have this work done as arranged for by the Board of Trustees of the Greenbriar Association.
DUPLEX HOMES
Alterations or painting to duplex homes will not be approved unless they are compatible and done in conjunction with each other. This will apply to such items as a new roof, driveway replacement, painting and new siding.
GAS LIGHTS
The installation of “gas” lights on lawns of the homes is NOT allowed.
FIXED GAS BARBECUES GRILLS
A Brick permit must be obtained and a licensed plumber must install the barbecue.
The barbecue must be installed on at least a 4 x 4’ concrete slab adjacent to the patio.
If you do not have a patio, you must install at least a 4’ x 6’ raised concrete slab for the barbecue.
Check with office at least one week in advance of installation. To assure approval has been granted
PORTABLE GAS BARBEQUE GRILLS AND FIRE PITS
The storage of grills/fire pits with the propane gas tank attached and/or separate propane gas tanks inside the home, garage or exterior shed is prohibited.
Grills/fire pits with attached propane tanks shall be maintained and stored only at the back of the home, a minimum of 5 feet from the home to prevent heat or fire damage
During use they shall be kept a minimum of 5 feet from the home to prevent heat or fire damage
It is recommended that the propane tank be disconnected during extended periods of non-use i.e. off season
FIREPLACES
Interior wood burning fire places, stoves, or ovens are prohibited
Exterior wood burning fireplaces, stoves, ovens, chimenea, or fire pits are prohibited
FENCING
All fencing must be approved by the Architectural Control Committee.
Only white vinyl pre manufactured fences will be approved.
Fences must not exceed 48” in height.
Chicken wire is not permitted.
Wood fencing or lattice for primary fencing in not permitted.
GENERATORS
Generators are only permitted by directive of a medical doctor based on a medical disability that requires electric power. In such cases the following rules apply:
Portable generators are forbidden.
The installation of all generators is still at the discretion of the board.
An electrical generator must be powered by natural gas and is permitted with prior GBHA approvals and permits from Brick Township to provide electric power during power outages only.
All generators must be limited to 10KW @ 63 decibels.
Generators are to be fueled by a natural gas line.
Generators must be stationary. They are to be installed on a cement pad 4” thick with a 2” space around the generator on the platform.
All generators will have a location chosen by the Architectural committee and the Greenbriar Administrator.
The generator shall be connected to the electrical wiring of the house through a transfer switch (to prevent feedback to power lines) which shall be installed per all applicable codes and inspected by the appropriate Brick Township Code Officials.
Generator System shall be designed for residential use and comply with all national, state and local codes and all manufacturers installation guidelines. Evidence of compliance of all local codes and all local codes specifically relating to location shall be detailed in the GBHA application for reference only. Final location is chosen by GBHA and the Administrator.
Owner shall obtain all necessary local approvals before installation and provide final approvals (electrical/plumbing) to GBHA before placing generator in operation.
Generators must be surrounded by a sound barrier natural or fence type.
Generators must be 5’ from all windows and 18” from the house.
Generator testing is limited to the hours of 10am-4pm.
STORAGE SHEDS
Storage shed size, style, color and placement must be approved by the Architectural Committee prior to installation. An example of an approved size, style and color is available in the Administration office. Placement shall only be on the side or rear of the home and may not extend beyond the footprint of the home. No more than 2 units are permitted.
WATER AND SEWER LINES
A water or sewer line breakage or stoppage, whether inside or outside, must be corrected by the owner.
For issues or concerns regarding water and sewer lines, please contact the Brick Township Municipal Utilities Authority. The Customer Service Division is open to assist customers Monday through Friday, 8:00 a.m. to 5:00 p.m. For afterhours emergencies, please call 732-458-7000 and press 1.
EXCEPTIONS AND RESTRICTIONS
(IMPORTANT: For other restrictions see the Covenants and Restrictions)
DRIVEWAYS
A driveway may not be used for the placement or storage of chairs, tables, boxes, etc., nor may the driveways be used as a patio or porch. However, a chair or lounge chair may be placed in the driveway solely for the purpose of being occupied by a resident or guest. Before the end of any day during which a chair or lounge chair is placed in a driveway, it must be removed to the garage, house or patio.
Commercial vehicles, RVs, boats or trailers may not be parked in a resident’s driveway overnight.
RVs and BOATS /TRAILERS
Residents are permitted to keep motor homes, boats and trailers in assigned spaces in the storage yards as determined by the Maintenance Supervisor for a $200 yearly fee. All vehicles must have current registration and insurance.
They are not permitted in a resident’s driveway overnight, or in any other common area.
A resident may park such vehicle in the Clubhouse parking lot bounded by Darley Circle overnight on a temporary basis. Approval by the administrative office is required.
All vehicles of this nature, and all other commercial vehicles, may only be parked in the spaces within the lot furthest removed from the Clubhouse and adjacent to Darley Circle.
No work of any kind is to be performed on or in any vehicle at the location or within the storage yards.
PARKING - ALL DAY, OVERNIGHT
Street side parking within Greenbriar is prohibited between the hours of 2:00a.m. & 6:00am. Any vehicle parked on the street during those hours may be ticketed and fined by Brick Township Police.
Residents leaving from the Clubhouse to go on tours are requested to park their vehicles in designated areas in the rear of the Clubhouse, so as to leave adequate parking space for those using the Clubhouse during the day.
Overnight parking is prohibited in the clubhouse parking lot without previous consent via parking permit. This long term parking is limited to the designated parking area in the rear of the clubhouse.
Residents are to apply for parking permits in the administrative office. Parking requests are then forwarded to security for approval and spot assignment.
All residents obtaining a parking permit must submit a copy of the vehicle’s registration and insurance documentation along with Parking Request. Greenbriar is not responsible for vehicles left in parking lot. Owner is responsible for insurance for vehicle and registration must be up to date.
Any vehicle, private or commercial, left unattended overnight either without a parking permit or an expired parking permit, is subject to ticketing and towing.
SUPERVISION OF CHILDREN
Young children are not to be left unsupervised at the pool, lake or brook. Nor are they to play on the banks of the lake or brook where they may slip or fall in. Remember a child can drown in one foot of water.
Residents are responsible for the actions of their guests, of any age. Please see to it that rules covering any activity used by children and guests are read, understood and conscientiously followed.
Throwing stones at, or otherwise harming the local wildlife (ducks, geese, gulls, squirrels, etc.) is against New Jersey Environmental Protection laws. Please caution children against this improper behavior.
PETS
Residents may have no more than two cats or two dogs in any one living unit.
Pets are not permitted to run loose in the community at any time.
Dog droppings anywhere in the community must be removed by the pet owner and disposed of in the garbage or trash. Disposing of in catch basins or sewers, which is in violation of Health Department regulations.
Mowing crews will not mow lawns befouled by dog droppings. Do not allow your pet to urinate on shrubs and plantings. This will kill the plants, which are no longer being replaced by the Association.
In short, be a good neighbor by keeping your dog off others lawns neighbor’s, and clean up after your pet.
PETITIONS
As a matter of general policy, petitions are not allowed in the Clubhouse. They are not to be posted anywhere for signatures nor should anyone be allowed to solicit signatures for such purposes.
The only exception from this rule will be at the directions of the Board of Trustees when the nature of the petition is deemed necessary and/or valuable to the overall betterment of the community and its residents.
BOATING
Boating is not allowed on the lake.
FEEDING THE DUCKS AND CANADIAN GEESE
This subject has become a serious problem as the vast number of ducks and geese feeding on our properties has presented not only a health hazard, but also a messy and contaminated grounds problem. For this reason, signs were erected stating that any resident or guest feeding the ducks and/or Canada geese will be fined $100.00 per occurrence.
GARAGE SALES
Garage sales are prohibited. This includes yard, lawn, and/or indoor sales.
ESTATE SALES
Estate sales are permitted. The Purpose of these sales is to allow the beneficiaries of the deceased to liquidate the contents of the decedent’s home.
Estate sales may only be conducted on weekends (Friday, Saturday, & Sunday) between the hours of 9am and 4pm. The sale may be held at any time of the year.
A permit is required in order to conduct an estate sale and must be displayed at the residence for the duration of the sale.
Applications for the permit are available at the administrative office located in the Greenbriar Clubhouse.
An estate sale sign may be placed at the main entrance, but must be neat and presentable to the public. The applicant is responsible for removing the sign at the end of the sale.
The applicant and/or any other individual conducting the sale must keep the streets, sidewalks, and surrounding areas clean and free of litter.
All contents being discarded must be kept in the garage until a bulk garbage pick-up is scheduled by the town. To schedule a pick-up please contact Brick Public Works at (732) 451-4063.
PUBLICATIONS
No publication issued by any Greenbriar group, organization or individuals using the Greenbriar facilities shall accept any advertisements by a resident offering services in Greenbriar for a fee.
THE GREENBRIAR TIMES
This is the official publication of the Greenbriar Association and as such is published by and for the members of the community. This newspaper contains information on activities in Greenbriar, editorials and advertisements, the latter to cover the cost of the publishing. Residents receive this paper free of charge.
Also, from time to time, there will be reputable organizations, merchants, or groups offering special discounts on entertainment or merchandise to Greenbriar residents only. These opportunities, if approved by the Trustees, will be printed and inserted into the Greenbriar Times in order that all residents may take advantage of these goods or services.
ADMINISTRATOR’S AND TRUSTEES’ ADVISORY LETTERS
The Administrator’s letters and the Trustees’ letters or a combination of same shall also be included as required with the monthly publication of the newspaper.
These letters are advisory in nature concerning additional rules and regulations, changes in policy, points of interest, and current information on important pending subjects.
GREENBRIAR TELEPHONE DIRECTORY
The telephone directory is published by the Kiwanis Club of Greenbriar with the approval of the Board of Trustees. An item is inserted in the newspaper and the Communicator informing all residents when the directory is being compiled. Residents should call if there are any additions, deletions or changes required regarding their listing in the directory.
BULLETIN BOARDS
The bulletin boards located in the Canteen area are restricted to notices concerning the business of the Association such as social events sponsored by the Association.
All requests for poster space on the bulletin board must be cleared with the Administration Office. The copy should be reviewed with the Office before the poster is made.
Each activity is limited to one (1) poster for each affair.
SIZE: Poster size must be approved by Administration.
TIME LIMIT: Do not submit posters more than three (3) weeks in advance of the activity date.
The bulletin board is available for sponsored activities and/or any Clubhouse activity open to the entire community, room permitting.
Outside activities on a no-charge basis will be permitted to use the bulletin board upon the approval of the Administrator.
THE COMMUNICATOR
The Communicator airs on Greenbriar’s own television channel 97 24 hours/day, 365 days/year. Informative notes are broadcast by the Association and various activity groups.
As with the bulletin boards, any activity may broadcast information. However, there is a time limit of two (2) weeks preceding an event that an item may be aired.
All requests are approved by the Administration Office and the Board of Trustees.
ALL CALL SYSTEM
The Administrator and Board of Trustees will occasionally send out a mass phone communication to alert and advise residents of any activity or emergency that affects the community. Your phone number, preferably one with voice mail, is required to receive these messages. If you change your phone number please notify the administrative office so we can update our records.
GREENBRIAR SHOPPING BUS
GENERAL INFORMATION
The Shopping Bus operates Monday through Friday. On Sunday, the bus takes residents to Church or Walmart. There is no bus service on Saturday.
The bus does not operate on the following holidays: New Year’s Day, Memorial Day, and July 4th, Labor Day, Thanksgiving, and Christmas.
The bus does not start from the Clubhouse, but will stop at the Clubhouse after making the rounds of the Community if there is room for more passengers.
A copy of the bus schedule may be obtained at the administrative office.
SELLING YOUR HOME
GENERAL INFORMATION
Regulations regarding subsequent transfers - (as stated in the Covenants and Restrictions, Article VI, Section 3)
Section 3. TRANSFER OF OWNERSHIP: No owner shall sell, give, devise, assign, or transfer title, interest or leasehold to his or her Living Unit prior to making full disclosure to the Association of his or her intent to make said transfer, and until said Owner receives written assurance from the Association that the prospective transferee has met all of the qualifications incident to membership in the Association. If leased, the lease must be approved by the Association, and the lease must provide that its terms are subject to the Covenants and Restrictions, By-Laws, and Rules and Regulations of the Association. This provision is not intended in any way to deprive any member or prospective transferee of his or her rights, privileges and immunities under the Constitution of the United States and the State of New Jersey, and under the laws of said jurisdiction.
The intention of the Association is to strictly maintain a Community providing for and meeting the needs of those people 55 years of age and older.
Section 4. PURCHASE: No member of the Association as defined in Section 1 of Article III shall be less than the age of 55 years; provided, however, that in the event a Lot or Living Unit is owned by Husband and Wife as tenants in the entirety, only one owner must meet the requirements of this article. No transfer as described in section 3 of this Article shall be made to any prospective purchaser or to any person less than the age of 55 years, subject to the exception herein.
Section 5. CHILDREN: No sale, gift, devise, lease, assignment, pledge or transfer shall be made by an owner-member of a Lot or Living Unit to any prospective transferee who has or shall intend to have residing in the Living Unit a child or children under the age of 18 years, as a member of a family order or any other relationship other than a temporary visit specifically provided for herein.
Seller’s Responsibilities:
Sellers must now notify the Administrator’s office when they put their home on the market for SALE or for RENT be it with Gloria Nilson or an outside realtor.
On receipt of a deposit for the sale of any home in Greenbriar, all prospective buyers “MUST” be informed that they are to go to the Administration Office with proof that at least one member of a husband and wife couple meets the age requirement of 55.
In no way can a “TRANSFER OF OWNERSHIP” be made to anyone under 55 years of age without another person who is 55 years of age or older. You must also advise the Greenbriar Association of your intent to make said transfer, and you must receive written assurance from the Association that the prospective transferee has met all of the qualifications to membership in the Association.
Homeowners failing to comply with these rules will be subject to a fine of whatever is deemed necessary.
It is your responsibility as the seller to see that the purchaser has a copy of the Covenants and Restrictions; By-Laws, and Rules and Regulations which are now in effect at the time of the sale of your home.
The prospective buyer must also be informed that there is also an obligatory one-time Association membership fee of $1,555.00 with a return of $250.00 after meeting with the Homeowners’ & Renters’ Committee.
ADVICE TO PURCHASER
Upon payment of the membership fee, new residents should come to the Administration Office for their permanent recreational badges. New residents also receive a Greenbriar Telephone Directory, information on recycling, garbage pickup and the television cable service.
After approximately one week, you will receive your monthly maintenance coupons. The monthly maintenance is due on the first of the month and payable to the Greenbriar Association.
Payment of the membership fee is obligatory and is so stated in the Covenants and Restrictions.
RENTERS
In order to maintain accurate records for the community, it is required that all homes being rented must be registered in the Administration Office by the owner.
It is most important that the Association be knowledgeable of everyone living in Greenbriar for obvious reasons, e.g. security, safety, maintenance, etc.
All rentals must be for a minimum of 2 years and only to renters 55 year of age or older.
An administrative fee of $250.00 must be paid on all rental properties in Greenbriar. If perchance your renter breaks the lease before the 2 year term and you rent the property out again the administrative fee must be paid. Also, a copy of the lease and the Brick Certificate of Occupancy must be given to the Administration Office.
RESOLUTION OF THE GREENBRIAR ASSOCIATION BOARD OF TRUSTEES
REGARDING THE TRANSFER OF OWNERSHIP OF REAL PROPERTY WITHIN
THE ASSOCIATION
WHEREAS, The Greenbriar Association is a not-for-profit Corporation of the State of New Jersey having its principal offices at One Darley Circle located in Brick, New Jersey 08724;
WHEREAS, The Greenbriar Association is governed by a Declaration of Covenants and Restrictions, By-Laws and Rules and Regulations that apply to all Residents, Members and Owners of The Greenbriar Association consisting of one thousand four hundred thirty two (1432) homes located in Brick, New Jersey;
WHEREAS, the governing documents of the Greenbriar Association provide for an elected Board of Trustees that have the responsibility to carry out the provisions of the governing documents of the Association and the Board of Trustees employs an onsite full time Administrator for the Greenbriar Association;
WHEREAS, previously on September 1, 1995, Nat H. Platt, then President of the Greenbriar Association Board of Trustees forwarded communication by way of a letter to Edward Ritchie, then Chairman of the Homeowners and Renters Committee that set forth the guidelines for the day to day operation of what was called the Homeowners and Renters Committee;
WHEREAS, the members of that committee were authorized to contact and approach home- owners directly for the purpose of assisting and informing them about relevant issues concerning the Declaration of Covenants and Restrictions, By-Laws and Rules and Regulations regarding authorized forms of ownership within the community;
WHEREAS, the committee was charged with advising the Board of Trustees of any questions or disputes arising from the interpretation of those governing documents and to advise the Board of Trustees of any known properties in violation of the governing documents;
WHEREAS, the Board of Trustees has continued to allow the committee to act in that regard and said committee has continued to act since the date of that letter;
WHEREAS, the Homeowners and Renters Committee has, in addition, performed the following duties from that date to present:
(a) Meets with prospective homeowners and advises them about the governing documents for the Association;
WHEREAS, in addition to the committee identified above, the Board of Trustees adopts the following policy and procedure to be implemented from the date of this resolution forward:
(a) Those transfers of ownership recorded with the Ocean County Clerk’s Office in Toms River, New Jersey, prior to the date of this Resolution, a copy of which is on file with the Administrator’s office, shall be deemed “grandfathered” from any remedy or relief affordable to the Greenbriar Association;
(b) From the date of this resolution forward, all transfers of ownership must comply with the following procedures:
1) TRANSFER OF OWNERSHIP: No owner shall sell, give, devise, lease, assign or transfer title (in whole or in part), interest or leasehold to his or her living unit prior to making a full disclosure to the Greenbriar Association of their intent to make said transfer, until said Owner receives written authorization and assurance from the Greenbriar Association that the prospective transferee has met all of the qualifications incident to membership in the Association;
2) ELIGIBILITY: An Owner in the Greenbriar Association is defined as an individual or individuals. An Owner within the Association cannot be an entity, Trust (Revocable or Irrevocable), Partnership, Limited Liability Company, Family Limited Partnership, Corporation, Foundation, Non-Profit Entity or any other form of ownership other than an individual or individuals.
3. PROOF OF AGE: Owners within the Association shall provide written proof to the Homeowners and Renters Committee and the administration of the Greenbriar Association that they meet the age requirement of at least fifty-five (55) years of age.
4. FEES: Each Owner shall be required to pay a prescribed fee of One Thousand Five Hundred ($1,500.00) Dollars per living unit, each and every time a new Deed is recorded on the subject property, in consideration for Membership in the Association.
Greenbriar Association
Resolution Regarding Collection
Delinquent Accounts
NOW, THEREFORE, BE IT RESOLVED on this 13th day of August. 2001, that the Greenbriar Association's Board of Trustees adopts the following policy and procedures to be implemented for the collection of delinquent common element assessments and fees.
All assessment accounts which are not paid within fifteen (15) days of becoming due shall be referred to the Association's Administrator for the issuance of a collection letter substantially in the form set forth in Exhibit A attached;
All assessment accounts which are past due for thirty (30) days or more shall be issued a final notice by the Association's Administrator prior to the filing of a lien, said notice to be substantially in the form set forth in Exhibit B attached, a copy of which will be sent to the Association's legal counsel to obtain owner and mortgagee information;
All assessment accounts which are past-due for ninety (90) days or more shall be referred to the Association' s Administrator for the issuance of a lien on that particular property in the form set forth in Exhibit C attached, a copy of which will be sent to the Association's legal counsel;
In lieu of the foregoing collection procedure, a delinquent homeowner requesting a payment plan must do so in writing outlining proposed repayment plan, while keeping the monthly assessment account current, in order to avoid additional late charges. Any payment plan, compromise or adjustments must be approved by the Board of Trustees. Any default in the payment plan will result in immediate legal action as set forth above.
BE IT FURTHER RESOLVED that the officers and agents of the Association are hereby directed authorized and empowered to execute, acknowledge and deliver such documents, instruments and papers and perform such acts as may be legally, properly and reasonably required or necessary in connection therewith;
BE IT FURTHER RESOLVED that this Resolution shall take effect immediately.
EXHIBIT B
<DATE>
<NAME>
<ADDRESS>
Brick, New Jersey 08724
RE: <ADDRESS>
Account Balance - Final Notice
Dear <NAME>:
In reviewing our records, it was noted that as of______, 20__, the above referenced account is in arrears in the amount of $______. This balance includes the current month's maintenance fee.
Please remit payment in the amount of $______, payable to the Greenbriar Association. If you are disputing the above balance, or would like to request a payment plan, please contact this office in writing detailing same, including any supporting documentation, within ten (10) days of 'the date of this letter. Your correspondence will be forwarded to the Board of Trustees for their review.
Failure to comply with this request will result in the filing of a lien on your property. In addition, pursuant to the Association's governing documents, you will be responsible for all legal fees and administrative fees incurred relating to the collection of this account. This is an attempt to collect a debt and any information obtained will be utilized for this purpose. If you have already issued payment, please disregard this notice.
Please contact the undersigned directly in the event you haveany questions regarding the above. Your prompt attention to this matter is appreciated.
Thank you.
Sincerely yours,
_________________________
Administrator
cc: Board Correspondence
HO File
Accounting
Greenbriar Association
Resolution Regarding Alternative Dispute Resolutions
NOW, THEREFORE, BE IT RESOLVED on this 24th day of September, 2001, that the Greenbriar Association's Board of Trustees adopts the following supplementary procedures to be applied in connection with the enforcement of compliance with the Governing Documents.
Designation of Method of ADR. In the event any dispute arises between the Association and a Unit Owner or between Unit Owners with respect to any matter covered by the Governing Documents, the Association, through the Board of Trustees, will offer alternative dispute resolution ("ADR") prior to the commencement of litigation or, where litigation is commenced, as soon as the Board of Trustees receives notice of any litigation involving a matter described above. The Board of Trustees may satisfy the obligation described in this Resolution by offering any of the following methods of ADR:
Mediation by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;
Non-binding arbitration by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;
Binding arbitration by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;
Any of the forms of ADR described in (1), (2) or (3) above by a single mediator or arbitrator who is trained in mediation or arbitration, and is certified or recognized as a mediator or arbitrator by a reputable organization. ("Qualified Mediator," or Qualified Arbitrator"), the cost of which mediator or arbitrator will be borne by the Association.
If the Board of Trustees offers ADR under (1), (2) or (3) above, the Unit Owner may reject the form of ADR proposed by the Board of Trustees and demand mediation by a person who is a qualified mediator. The cost of such mediation shall be borne solely by the Unit Owner.
The location of the ADR procedure will be on the grounds of the Association or location reasonably convenient to the participants. The notice of the alternate dates and times for ADR will provide that it a recipient does not respond within a specified time period, but in no eventless than five days from the date of the notice, the non-responding participant will be deemed to have rejected ADR. If the response from the participants does not indicate a mutually acceptable date and time for ADR the Association will make one attempt to obtain a date and time reasonably acceptable to the participants but if unsuccessful n that attempt, will have no further obligation under this resolution.
Participation by the Board. If any dispute that is subject to ADR pursuant to this resolution includes the Association as a participant in the dispute, not less than one member of the Board will be present at the ADR hearing, and the board will make available sue employees or agents of the Association that are necessary participants in order that the Association fully participates in the ADR process. If the method of ADR selected is a form of mediation and the dispute involves the Associations a party, the Board will authorize the attending members of the Board to have the power and authority to action behalf of the Board, but may impose. Reasonable limitations on the authority and power granted.
Procedures. The ADR hearing is intended to be an informal process, despite the form of ADR mechanism chosen. As a result, technical rules of evidence will not apply, provided, however, that the person presiding over the ADR proceedings may require the administration of oaths and may exclude irrelevant, immaterial or unduly repetitious testimony or evidence. Any party to an ADR proceeding may, but is not required to, be represented by an attorney. The person presiding over the ADR process will determine all other procedures applicable to the hearing including the length of the hearing, the order of presentation and, where appropriate, whether additional hearing dates are required or desirable in order to resolve the dispute. The person presiding over the ADR procedure may also, prior to the ADR hearing request the parties to produce documentary evidence that the presiding person believes to be helpful or irrelevant to resolving the dispute.
Fees and Costs. If the Unit Owner designates a form of ADR that requires a fee to be paid to the presiding person, the Unit Owner will be at the expense of the presiding person. All other costs, such as, but not limited to, the fees of any attorneys representing the individual parties, will both be borne by the respective parties.
Non Applicability of ADR. Despite anything to the contrary contained in this Resolution no ADR need be offered in a matter solely concerning the collection of maintenance fees nor prior to the commencement of any litigation that seeks emergent relief in order to maintain the status quanta.
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