RECREATION




USE OF THE CLUBHOUSE FACILITIES

It is suggested that any problems arising in connection with the use of the Clubhouse facilities, which are not clarified in these procedures, should be checked with the Administration office.

In order that our residents derive maximum enjoyment from the Clubhouse and its facilities, it is important that the following procedures be followed:

No smoking is allowed in the Clubhouse. 
The facilities of the Clubhouse are primarily for the use of the residents of Greenbriar.  Their guests are welcome but must be accompanied by a resident and are expected to observe all rules.
For proper scheduling, an “Application for Reservation” form must be obtained from, completed and filed with the Administration Office for all affairs requiring the use of the Clubhouse.
All affairs must be terminated not later than 11 pm with the exception of the New Year’s Eve Party.
Proper attire is required in the Clubhouse. Top covering and footwear must be worn.  No bathing attire is allowed in the Clubhouse at any time.
No animals are permitted in the Clubhouse.
Food and/or drinks are not to be taken into the Lounge, Card Room, Billiard Room, Library, or the hallways.
Furniture shall not be removed from the Clubhouse proper for outdoor activities. Chairs and tables are not to be taken from the Card Room or Library.
Arrangements for tablecloths must be made through the Administration Office.
The last person or persons leaving the Ceramic Room, Sewing Room, Woodshop, Pool Room or Art & Recreation Room must clean the floors, tables, etc. of any dust or debris and must switch off the lights and lock doors to Ceramic Room, Sewing Room and Woodshop.
Exit doors must not be obstructed at any time.  At all gatherings, these doors must be unlocked.  Before leaving, sliding glass doors and other doors must be closed and locked.
Posters or advertising matter may be displayed ONLY in the hallway leading to the Auditorium and must be cleared by the office. Nothing may be taped to any walls.


(NOTE:  Wherever the word “Affair” is used herein, it is intended to mean private parties, social gatherings, meetings, etc.)

 

SHOWERS


Used paper floor mats must be placed in receptacles provided for that purpose. Children using showers must be supervised by an adult.
If paper mats are used to sit on, place the used mats in the receptacle provided.  At completion of the bath, make certain the heater switch is off.


 
FITNESS CENTER


This room and the equipment in it is provided as a convenience for Greenbriar Residents. Each Resident who chooses to enter is solely and individually responsible for its use.  If you choose to enter these premises you acknowledge that you are holding The Association harmless from any injuries that may occur from your use-of the equipment. You alone are responsible for the level of physical activity and type of equipment you use. By entering the Fitness you agree to the following:

         “Resident hereby fully recognizes, understands and acknowledges that he/she assumes all responsibility for how he/she uses the          equipment and for any injuries or medical problems that may occur as a result.  By entering, the Resident acknowledges that                he/she does not have a medical condition, physical condition or any ailment that precludes him/her from utilizing the                          equipment Resident elects to use. Resident acknowledges that he/she has a Doctor's medical clearance to engage in the                      physical activity he/she selects. Resident hereby releases, forever discharges and holds Greenbriar Association its agents,                      servants, employees or representatives, harmless from any and all liabilities, claims, demands, damages, injuries, actions, costs            and expenses arising out of or resulting from     residents utilizing of this equipment whether based upon claims of negligence or          otherwise."


All residents using the fitness room must adhere to the following rules:


  1. Residents are required to sign in each time they enter the fitness center
  2. Each person is responsible for wiping down the equipment after their use. Please use the wipes provided by Greenbriar. 
  3. Only clean soft sole shoes are permitted.
  4. Please limit your time to 20 minutes on any one piece of equipment during peak hours.
  5. Allow others to ''work in" on resistance training equipment if you are doing multiple sets
  6. The posters are provided for reference only. If you do not know how to use a piece of equipment, do not use it.
  7. No trainers or coaches permitted unless they have been formally approved by Administration.



 

WOODSHOP RULES


ANYONE WORKING IN THE WOODSHOP DOES SO AT HIS/HER OWN RISK. The ASSOCIATION assumes NO responsibility for accidents or personal injury. The doors to the woodshop are kept locked when not in use. Residents must sign in at the administration office to obtain access. 


Hours:  9:00 am - 4:30 pm Monday through Friday.  
                                    
All residents of Greenbriar are entitled to use the Woodworking Shop, subject to the following guidelines:

  1. Users of the shop must sign in and must return the key and sign out when leaving the shop.  After the shop is open, anyone intending to work there must also sign in and out. 
  2. The exhaust fan must be operating when power tools are being used.
  3. Paint removal and furniture refinishing is prohibited to avoid the inhalation of vapors and to prevent fire.
  4. All small tools owned by the Association will be housed in a locked tool cabinet and anyone removing a tool must return same to the cabinet.
  5. NO TOOLS MAY NOT BE REMOVED FROM THE SHOP AT ANY TIME.  
  6. Tools are to be used only for the purpose for which it was designed.
  7. The power saws must not be used to process wood containing nails or other metal fasteners. 
  8. No tool is to be modified or altered.
  9. When using the power saws, special care must be exercised to prevent “kickbacks”. Pushers should be used to feed wood to the table saw blade, with blade guard in place.
  10. Do not attempt to sharpen any cutting tool.  This will be done professionally under a regular maintenance procedure.


Shop users will furnish their own wood, small tools, hardware, glue and finishing materials.  Sanding belts for the power sanders will be furnished by the Association.


MOST IMPORTANT:  The machines are to be dusted and the floor swept clean.  A vacuum cleaner is available as are bins for disposing of wood dust and shavings.



BILLIARD ROOM RULES

  1. Guests may use the pool room equipment only when accompanied by a resident. 
  2. Resident & guest badges must be visibly worn.
  3. Sitting on pool tables is not permitted at any time.
  4. When other members are waiting to shoot pool, please limit your time of play on tables to one hour.
  5. Guests must be 18 years of age to use pool room equipment.
  6. No refreshments are allowed in the pool room
  7. Do not place any objects on pool tables.
  8. Maximum number of players at any one table is four.
  9. Replace plastic cover after use of table.




CARD ROOM RULES

The Card Room is available at any time of the day or evening except when other activities make it impractical for use, or the Trustees declare it closed for a specific purpose. The Card Room facilities are provided for the pleasure of all residents of Greenbriar.  In order to enjoy this benefit and preserve the use of the furnishings and equipment for as long as possible, the following rules should be observed by resident and guests alike:

  1. Food, drinks, and refreshments are prohibited in the Card Room.
  2. The players are expected to clean up the area after completion of play. This includes covering the tables where covers are provided, replacing the chairs, etc., leaving the room as they found it.
  3. Sitting on tables is prohibited. 
  4. Chairs are not to be moved from one table to another. Stack chairs have been provided where additional chairs are needed.
  5. Evening games are to be terminated no later than 11pm.
  6. Children are not permitted in the Card Room when games are in play.


In view of the variables within each card game, no rules for play are being formulated. Each table will make their own rules. However, certain regulations are deemed necessary in order to maintain pleasant, social interactions.



LIBRARY

Card files are kept on the table near the window in the left hand corner of the Library. Author cards are on the left and title cards on the right.

Procedures for borrowing and returning books and magazines:


  1. After a book is selected, find the appropriate author card in the card file.
  2. Enter date, your name and telephone number.
  3. Books may be kept for approximately two weeks.
  4. No more than 3 books shall be taken by one resident at any one time; new fiction is limited to one book (see below).
  5. All materials returned should be signed in by entering date of return on author card in file.  
  6. Magazines should be returned to the rack from which they were taken.
  7. New books may be checked out and returned only on Thursdays between 11am and 1pm, one book per resident.


PLEASE NOTE:  The Library Committee appreciates donations of books of fairly recent vintage. Older books and duplications will be donated to hospitals, nursing homes and the public library.

 

COMPUTERS & WI-Fi

  1. Computers are located in the library.
  2. Food &/or drinks of any kind are not permitted near the computers.
  3. Public Wi-Fi is available in the library and lobby area of the clubhouse.
  4. Please report any problems with the computer equipment or Wi-Fi connection to administrative office.




PIANOS & ORGAN

The Greenbriar Association owns two pianos, an upright and a Grand piano; and one organ.  The upright piano is for general use and purposes and should be treated with care consistent with the normal maintenance of a musical instrument. Our Grand piano and organ are very fine instruments.


To preserve them for the enjoyment of all residents of Greenbriar, this policy has been established regarding it:


  1. Any qualified musician at an affair sponsored by an activity for the benefit of our residents shall have the right to play them.
  2. It is forbidden to use either of the pianos or organ as stands for drinks or other objects not connected with actual playing at an affair. The first offense will result in a fine and any cost to repair; the second offense will cause the removal of this privilege from the offender or activity and any cost to repair.




SEWING ROOM

There are Singer portable sewing machines available. The machines may be used by residents who have adequate knowledge of sewing machines, and are available any time, except when the room is in use.
A key to the Sewing Room is available in the administrative office.
Please disconnect all electric plugs when finished, and leave the room in the same condition as you found it.
If you have any problems with the machines, go to the Administration Office for help.

 

CERAMIC ROOM

The ceramic room has been established as a hobby room for ALL residents. The key is available in the administrative office. No resident may use the ceramic room to produce articles for monetary gain. Residents are required to purchase their own ceramic supplies. Residents may not use the kiln without approval from the administrator. 


                    

GREENBRIAR CLUBHOUSE ACTIVITIES


Upon approval by the Board of Trustees, the following types of group activities are permitted to meet in the Clubhouse:

  1. Charitable or service activities benefiting the community or its environs.
  2. Activities dedicated to raising funds for specified purposes other than the above, and open only to club members.
  3. Activities for which there is a charge and open to all residents on equitable and uniform terms.
  4. Activities organized for specific training under a professional instructor who is paid on a fee basis and is, therefore, using the facilities as a vehicle for income without bearing facility use cost and/or being responsible for liabilities that might arise therefrom.
  5. Private parties (fees may apply).


 

MEMBERSHIP

All residents are eligible to join and serve on any club, activity or committee.  However, tenants shall not serve as an officer of any club, activity or committee, i.e.  President, Vice President, Secretary or Treasurer.                                                                 
Residents will NOT be allowed to charge any fees for teaching any type of activity in the Clubhouse.  By terms of our Covenants and Restrictions, only the Greenbriar Association is permitted to charge reasonable fees.

*If a club engages in public fund raising, they will be charged a donation of 15% of the net amount raised.

 

OUTSIDE TEACHER CLASSES


Outside teachers will be charged 15% of their net revenue.  The activity chairperson will be responsible for collecting the 15% and remitting same to the Greenbriar Association.

The Trustees may authorize an activity or class to be held on Greenbriar property and activity director or teacher to be compensated for conducting the approved activity or class.  Trustees will determine the cost for the participants.  The Association will receive direct payment from the participants, withholding 15% for the Association and then disburse the remainder to the activity director or teacher.  The position of activity director or teacher will be offered to a qualified resident of Greenbriar, before authorizing a non-resident the opportunity to lead or teach a prerequisite for an activity director or teacher’s approval to conduct such activity will be proof of insurance.




COMMITTEES

Architectural Control*                                                 

Homeowners & Renters*
Budget *                                                                     

Voting*

*Members of these committees are appointed by the Board of Trustees.

The maximum period of time which a person may serve on the above listed committees shall be three years.  This may be extended with the approval of the Board of Trustees.

The term of office of the Chairperson shall be two years.  Any extension of office beyond two years shall be only with the approval of the Board of Trustees.

With the concurrence of the Board of Trustees and the Committee Chairperson, those committee members who are technicians, directors, or instructors may be excluded from these regulations.


 
PAID ACTIVITIES

Café Night & Special Affairs – New Year’s Eve Dance, Valentine’s Day Dance, St. Patrick’s Day Dance, Memorial Day Picnic, July 4th Picnic, August Night Under the Stars, Labor Day Picnic and Halloween Dance.

Bingo- All residents who play bingo must pay for their own cards for each game played.  All residents who wish to attend a Cafe Night Dance must fill out a lottery form and attend the lottery to pay for their tickets.




OUTDOOR ACTIVITIES


All outdoor activities will cease during severe, inclement weather.

 

SWIMMING POOL RULES
(Revised 2014)

The Board of Trustees and the Pool Committee adopted the following rules and regulations.  These rules pertain to the entire area inside the fence surrounding the pools and are intended to make the operation of the pool area SAFE AND PLEASANT for residents and their guests. Children are considered to be ages 3-17 years of age. No children under 3 years of age are permitted in either in the pool or the pool area.

Badges are required and must be visibly worn by all residents and their guests to permit entry to the pool area.  All guests must be accompanied by a resident and must supply their own chairs.  Although guests are welcome, our residents are not to be inconvenienced by a short supply of pool furniture such as chaise lounges, etc.  On weekends, (Friday, Saturday and Sunday) chaise lounges are reserved for residents only with one lounge per household. Pools are cleaned daily.

HOURS:
Residents & Guests 18 years of age & older:  10:00am – Closing
Guests Ages 3 - 17: Pool #1 (Kidney):   10:00am – 1:00pm; 5:00pm – 6:00pm
Children under 3 are not permitted in the pool or pool area at any time

POOL RULES

  1. Any person showing evidence of any communicable skin disease, sore or inflamed eyes, cold, nasal or ear discharges, or any other communicable disease will be denied admission.
  2. Any person with excessive sunburn, open blisters, cuts or bandages will be denied admission.
  3. Please do not enter the water if you are experiencing or recovering from diarrhea or have had any signs or symptoms of a gastrointestinal (stomach) disease within the past seven (7) days.                      
  4. Individuals (adults or children) wearing incontinence undergarments, diapers and/or plastic pants will not be allowed in the pool.
  5. Children should be encouraged to use the restroom before entering the water.  Immediately report any “accidents” you observe in the bathing waters to a lifeguard.
  6. No animals, except for service animals, shall be allowed at the swimming pool, dressing rooms, or other parts of the enclosure.
  7. Food or drink will be allowed on the pool apron for guests and residents to enjoy at their chairs.  No glass containers allowed.
  8. Individuals are required shower before entering the water.
  9. Conduct which endangers the safety and comfort of others is prohibited.
  10. Outdoor bathing shall be prohibiting during an electrical storm.
  11. Persons suspected of being under the influence of drugs or alcohol shall be prohibited from entering the water.
  12. Swimmers who want to do laps may do so in the large pool in the reserved roped-off lane.  This land rope divider is permanent and is not to be removed.
  13. Toys, floating objects, snorkels, fins, etc. are not allowed in the pool. Arm swimmies, noodles, life preservers and other soft flotation aids made of similar material are permitted.
  14. Children must be accompanied at all times by a resident and/or adult with a badge.  This person is responsible for the children’s actions.
  15. Outside the fenced-in area a covering wrap is required. 
  16. Persons in bathing attire only are not permitted in the Clubhouse. 
  17. Entrance to the rest rooms must be made from the pool area only.
  18. All persons using the pool must wear acceptable bathing attire (no cutoffs).
  19. Outside showers at the pool are not to be used for showers with soap.
  20. No Smoking allowed in the pool area. Smoking only permitted in designated smoking room.
  21. Bicycles, scooters, and strollers are not allowed in the pool area. However, handicap Scooters and wheelchairs are permitted, but must stay outside blue line.
  22. No ball playing, running, rough play, diving or jumping into pools permitted in pool or surrounding area.
  23. Swimming is prohibited when the Clubhouse is closed. Pools must be vacated by 10:00pm. 
  24. After hours swimming (6:00pm-10:00pm) is limited to adults only (age 18 yrs. and older) and is at your own risk. Swimming alone is prohibited.
  25. No individual is to sit within 4 ft. of the sides of the pool. This includes handicap scooters, wheelchairs, lounge chairs and anything that impedes the area around the pool. In addition, sitting on the edge or steps of the pool is prohibited.


 

GOLF COURSE

In order that residents of Greenbriar and their guests may use the facilities of the Greenbriar Golf Course to the very best advantage, rules and regulations and rules of play were formulated to insure equal opportunity and enjoyment for all golfers, regardless of their skill or experience or their lack thereof.

Any game becomes more enjoyable when played in accordance with specific rules and regulations, simply because the actions and conduct of the players are governed in an identical manner, thereby preventing an advantage to any individual player. Many of the Greenbriar residents who will use the Golf Course will be beginners and, there- fore, will have little or no knowledge of the game, or the rules under which it is played.  For that reason, we have attempted to explain the reasons that make several of the more stringent rules necessary.

No fees of any kind are charged for play on the Greenbriar Golf Course. It is hoped that this no-charge status can continue indefinitely. The active cooperation of all players in abiding by rules adopted to keep greens maintenance costs manageable will be of substantial help toward having the no-charge status remain in effect.

A small 6 hole course, such as ours here at Greenbriar, is bound to become crowded when the weather is pleasant and particularly so on weekends.  Consequently, it becomes necessary under such conditions, to limit play to foursomes only. Under crowded conditions, golfers should limit their strokes from the tee to six, and pick up ball after their sixth stroke.

The rules and regulations, both set forth here, and the rules of play, are essential to proper play and conduct of the Golf Course.

GOLF COURSE RULES:

Please read the following rules prior to play and abide by them.  The rules are to protect the course and for safety and enjoyment of all golfers.

  1. Play requires ID badges, clubs and shoes (non-metal spikes or flat soled).
  2. Non-players are not allowed on the course.
  3. No dogs are allowed on the course.
  4. Guests (even with ID badges) are not allowed on the course unless accompanied by a resident.
  5. The Course is automatically closed during a thunderstorm.
  6. Tee off on the mats only.  If a wooden tee is used, it will be placed in mats.
  7. Don’t put club carriers or bags on the greens.  Remove the flag carefully and place it off the green.
  8. Replace all divots and rake the sand traps (from the bottom up when possible) and repair ball marks on the greens.
  9. The putting green can be used for chipping practice, except when golfers are practicing putting (ball marks).
  10. On tournament days, the course is reserved first, for those who have entered the tournament.
  11. Be aware of the damage a moving ball or club can do. Play it safe and enjoy the game.


The Greenbriar Association tries to keep the course in the best possible condition, but golfers should also help in protecting the course. The course is here for your enjoyment.

The course can be closed for maintenance.  If they elect not to close the course and work on it, golfers are expected to play around them.  Avoid any play that would put a worker in danger or that would interfere with them completing their work.


 

BOCCE COURTS

The Bocce courts are open for games daily.  The courts are located by the Shuffleboard courts behind the Clubhouse.  Bocce ball sets are kept in a storage area by the courts.  Contact the Chairperson for keys. 

*See published rules and regulations at the Bocce courts.



SHUFFLEBOARD COURTS

In order that the use of the Shuffleboard courts and equipment may continue to provide the most pleasure for the greatest number of participants in this activity, the following rules have been established:

  1. Guests are not to use the shuffleboard equipment unless accompanied by a member.  They must also have guest badges.
  2. When other members are waiting to play shuffleboard, time should be limited on the courts to one hour.
  3. Walking on the courts is prohibited.
  4. Courts and shuffleboard areas are to be left clean.
  5. Use rubber end of cue when moving discs.  Do not lean on the cue at any time.
  6. Tournament games will take precedence over other games.


At the completion of play:

  1. Store equipment in racks in cabana
  2. Clean scoreboard
  3. Last player(s) turns out lights.
  4. Last player locks door of cabana housing equipment.
  5. Last player returns key of equipment cabana to the Clubhouse.


*Children 10 or older may play on assigned courts provided they exercise proper deportment and are accompanied by a resident who will be responsible for their actions.


 

LAKE AREA
(Amended 11/15/2010)

The lake area opens at dawn and closes at dusk each day.
No vehicles are permitted at the lake area after dusk.  Violators will receive a onetime warning. If the vehicle is not moved immediately it will be towed (N.J.S.A. 56:13-7 et. Seq. & N.J.A.C. 13:45A-31)




GROUP USE OF FACILITIES


Upon approval by the Board of Trustees, the following types of group activities are permitted to meet in the Clubhouse: 


  1. Charitable or service activities benefiting the community or its environs.
  2. Activities dedicated to raising funds for specified purposes other than the above, and open only to club members.
  3. Activities for which there is a charge and open to all residents on equitable and uniform terms.
  4. Activities organized for specific training under a professional instructor who is paid on a fee basis and is, therefore, using the facilities as a vehicle for income without bearing facility use cost and/or being responsible for liabilities that might arise therefrom.
  5. Private parties (fee may apply)


 

CHARITABLE ACTIVITIES

These activities will not be charged for regular scheduled meetings, as long as there is no fee or admission charged.  However, any fund raising activity, however subtle, will be subject to a 15% donation of the net amount collected.

 

FUND RAISING ACTIVITIES

Activities dedicated to raising funds for specific purposes are usually one-time affairs for hospitals, churches, outside service organizations and special fund raising drives.  These activities will be charged a donation of 15% of the net amount raised.

 

ACTIVITIES FOR WHICH THERE IS CHARGE

These activities presently consist of Greenbriar Entertainment Groups and Cafe Night. 

Since these groups use the facilities of the Association and charge the residents     of Greenbriar to attend these affairs, the Board of Trustees directed that they become Greenbriar Sponsored Activities; that the tickets shall be handled by the Association that the bills properly vouchered shall be paid by the Association, including accountable advances necessary for their operation and approved by the Trustees; and that all profits accruing shall be put into Association funds.  The members of the committees may follow their normal course of operation.

 

INSTRUCTED ACTIVITIES

Residents will NOT be allowed to charge any fees for teaching any type of activity in the Clubhouse.  By terms of our Covenants and Restrictions, only the Greenbriar Association is permitted to charge reasonable fees.

Outside teachers will be charged 15% of their net revenue.  The activity chairperson will be responsible for collecting the 15% and remitting same to the Association.





PRIVATE PARTIES

Residents of Greenbriar desiring to rent the Clubhouse for a social affair may do so.   However, a form must be completed and reservations confirmed by the office and approved by the Board of Trustees.

  1. Tables, chairs, kitchen facilities and equipment may be used any time when having an affair at the Clubhouse. Sponsors of the affair are required to restore the facilities to the condition in which they were found.
  2. The person or persons sponsoring the affair will have the responsibility for any damage to the Clubhouse premises or the equipment.  Guests should be so advised.
  3. Responsibility for judgment of damage or cleanup rests with the Administrator or Trustees.
  4. A $300.00 guarantee against damage and proper cleanup must accompany each application at least 30 days in advance of the date.
  5. All affairs must be terminated not later than 1am.
  6. Kitchen checklist must be completed by individuals or their caterer.
  7. Parties must be confined to the room reserved.  NO food or drink may be carried to other areas of the Clubhouse.  
  8. NO smoking.
  9. Simultaneous parties in the Clubhouse are not permitted.
  10. Children must not roam in the Clubhouse or use the rest rooms unless accompanied by an adult.
  11. The Meeting room is restricted to meetings and conferences.
  12. No dates or arrangement are final until approved by the Board of Trustees.
  13. No glitter or confetti of any kind is to be used as decorations. No decorations are to be adhered to the walls or shelves. Limit decorations to the tables.
  14. Candles, lanterns, etc., are strictly prohibited. These items create a fire hazard.
  15. Once tables are set up by Greenbriar staff they are not to be moved. If tables are moved during the party security will be notified and the party will cease while tables are returned to original positions. Tables are set up to meet fire safety standards.
  16. Please attach sketch of requested room setup for Greenbriar staff.


The wholehearted cooperation of the residents of Greenbriar and their guests with these minimum regulations will assist in reducing the wear and tear on the Clubhouse, the equipment and furnishings; also, as a means to keep custodial costs at a minimum.

                                                 AUDITORIUM RENTAL FEES:

                                 Middle Auditorium..............................$250.00

                                 Front Auditorium................................$300.00

                                 Entire Auditorium...............................$500.00

*GUARD FEE:  When children are at a private party, a security guard must be hired to make sure children are not allowed to run around the Clubhouse.  The fee is $15.00 for each hour of the party.





GREENBRIAR ASSOCIATION MAINTENANCE




PROPERTY MAINTENANCE

No property owner, tenant or individual in control of property within Greenbriar shall store,  maintain or accumulate within the front & side yards any debris, junk, construction materials, discarded household furnishings, unregistered motor vehicles, cut tree limbs, shrubs, dirt or other residue from landscaping. 

Whenever it is determined by The Greenbriar Association that there has been a violation of this regulation, the homeowners, tenant or individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to remove the debris or other material defined above from the property and bill the property owner at the rate of $100.00/man hour plus costs of cartage and disposal.

No property owner, tenant or individual in control of property within Greenbriar shall allow plant growth on their property to infringe on a neighboring property or common ground so as to create a hazard or nuisance.

If the Association determines that there has been a violation of this regulation, the homeowner, tenant and individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to cut and remove the infringing plant growth from the property and bill the property owner at the rate of $100.00/man hour plus costs of cartage and disposal.

No property owner, tenant or individual in control of property within Greenbriar shall allow their residence and property to become structurally deteriorated, not properly maintained, infested with vermin, or otherwise in a generally unsanitary condition so as to constitute a menace to the health, safety, welfare and reasonable comfort of the other residents of Greenbriar.

If the Association determines that there has been a violation of this regulation, the homeowners, tenant or individual in control of the property shall be given 48 hours written notice to abate the violation after which The Greenbriar Association shall have the right, but not the obligation, to remedy the condition constituting a menace to the health, safety, welfare and reasonable comfort of the other residents of Greenbriar, and bill the property owner at the rate of $100.00/man hour plus costs of material, cartage and disposal.

 
MAINTENANCE SERVICES PROVIDED

Lawns and Common Grounds
                        Fertilizing
                        Spraying weeds, insects and fungi
                        Dethatching and overseeding periodically; lawns only.
                        Mowing
                        Edging
                        Trimming

Production Trees & Shrubs (No Personal Plantings)


                        Trimming and pruning
                        Replacing dead trees on front lawns
                        Spraying for insects and fungi


Paint
                       The house trim is painted every four (4) years. 


Irrigation
                      Complete maintenance of the irrigation system


Exterior Maintenance  

                      
                        Asbestos shingles - replaced if damaged by employees
                        Gutters - refasten loose gutters




 
SNOW REMOVAL


The Greenbriar Association is responsible for the plowing of the driveways only. The homeowner is responsible for shoveling the walkways, sidewalks and the area directly in front of their garage door. If you are not able to manage the clearing and salting of these areas, we recommend that you make arrangements with an outside source prior to the first anticipated snowfall.  Please note, the Greenbriar Association does not provide salt or sand to the residents.

SNOW REMOVAL POLICY:


  1. Snowplowing of the driveways is provided by the landscaping contractor, with the exception of medical emergencies. In cases of medical emergencies The Greenbriar Association will clear the driveway.
  2. The decision to plow driveways is based upon Brick Township’s decision to plow the public roadways. If brick Township determines it’s necessary to plow, Greenbriar will then plow the driveways.
  3. Clearing of the driveways will begin once the Township has plowed the roads within the community.
  4. Every attempt will be made to clear the driveways in a timely manner. However, due to the variables involved with winter storms The Greenbriar Association cannot guarantee the amount of time it will take to complete the job.
  5. To reduce the risk of damage to your property the plow blades do not scrape against the surface of your driveway. As a result, some snow will remain on it. 
  6. It is the homeowner’s responsibility to salt, sand, and remove excess snow as needed.
  7. Driveways will not be plowed if they are obstructed with vehicles, trash cans or any other object(s).
  8. Parking of vehicles on the street while snow is falling is prohibited by Brick Township (Ordinance 288-53). 
  9. In the event a vehicle is not moved off of the street, it will be towed and held until the owner pays charges.




OTHER SERVICES OF THE GREENBRIAR ASSOCIATION

Operates a transportation system and schedules local shopping trips.


Provides for security guards to man 3 shifts (24 hours per day), 7 days per week; receives reports; sets up check stations.


Maintains the physical properties of the Clubhouse, swimming pools, shuffleboard courts, bocce courts, golf course and other facilities.

Publishes a news bulletin, structures activities.


Prepares and controls yearly budget, purchases and accounting.

Schedules regular and special meetings for the benefit, information and action of the Greenbriar residents.

Maintains a closed circuit TV system and broadcasts matters that are informational, entertaining, and educational.

Utilizes an All Call system to notify all residents of local information and emergencies.

Any Greenbriar group or club is permitted to rent the bus at $50.00 per hour within a 25 mile radius.

No resident is permitted to use Greenbriar’s facilities to arrange trips or cruises for his/her own profit.


 

GARBAGE AND TRASH REMOVAL

  1. Garbage removal and recycling is provided by The Brick Township Department of Public Works, located at 836 Ridge Road, Brick, NJ 08724. 
  2. All residents are required to use automated garbage cans (Robo Cans).
  3. They are available through the Brick Township Department of Public Works. 
  4. Cans should be placed at the curb no earlier than 4pm prior to the scheduled pick up, placed out no later than 6am of your collection day. 
  5. Garbage cans must be stored in the garage whenever possible. If that is not possible, they must be placed at the side of the house behind a lattice enclosure or shrubs. Approval by the Architectural Review Committee is required for either. 
  6. Garbage cans must not be visible from the street. 
  7. Please do not put leaves, recyclable materials, brush, branches, construction material, hot embers or household materials in your automated cans. 
  8. The following items are recycled:  newspapers, glass, tin, aluminum, #1 and #2 plastic containers and corrugated cardboard (broken down and tied).  Recycling day is every other Monday. 
  9. Bulky objects, not considered garbage, will be picked up if arrangements are made with the Brick Department of Public Works.    


For more information regarding trash removal, please contact Brick Township Public Works at (732) 451-4063.    

 

MAINTENANCE SERVICES NOT PROVIDED BY THE GREENBRIAR ASSOCIATION
Amended February 27, 2012

            Interior maintenance and repairs
            *Entrance doors and hardware
            Door bells
            Outside lights
            Window frames - repair only
            Storm sashes
            Air conditioner condensers
            All glass
            Caulking - except to correct roof leaks
            Masonry - bricks and foundation stucco
            New driveways or any repairs
            New roofs or any repairs
            Outside faucet freeze ups
            Roof leaks due to attic fans
            *Painting wooden shingles
            Screened porches and screening
            Patio cracks
            Sidewalks - except common grounds
            All additions to property
            Termite and insect control
            Garage door repairs or replacement

            * Painting of wood or asbestos shingles is the responsibility of the unit owners.  The owner must maintain them, and any painting must be approved by the Architectural Control Committee.





SERVICE REQUESTS

A written request must be filed for all services.

Forms are available in the Administration Office.

Fill out according to instructions, including name, address, date and nature of complaint.  Recorded date of application will avert any disputes as to how long ago a request was filed.

File completed form with the Service Desk in the Administration Office, Monday through Friday, 9am to 5pm or in the receptacle located in the rear lobby or the slot in the wall by the Administration Office.

If you are not satisfied with service performance, contact the Administration Office for an appointment to discuss the problem.

If still not satisfied, write to the Board of Trustees stating all the pertinent facts of your case and asking for a full review.  If the Trustees feel there is merit in your case, you will then be called for an interview for further information.

 

IRRIGATION SERVICE REQUESTS

Irrigation work orders may be obtained by coming to the Administration Office and requesting same. 

CAUTION:  UNDER NO CIRCUMSTANCES MAY A RESIDENT TAMPER WITH OR ATTEMPT TO CORRECT ANY IRRIGATION EQUIPMENT UNDER PENALTY OF A SUBSTANTIAL FINE.



PAID SERVICES OFFERED 
(Amended 2/27/12)

Our Grounds Department is currently available to provide additional services to our residents. We will continue to provide the normal maintenance as provided by the Association’s Rules and Regulations which are included in your monthly maintenance fee.

The following services are currently available:

            Siding Shingles – Replacement                        $50.00 minimum for up to 2 shingles

            Soffit Screens – metal only                             $10.00 each

            Gutter Cleaning                                             $50.00

            Shrub removal:
            0 – 2 ft. - $35.00          2 ft. – 4 ft. - $45.00      Over 4 ft. - $25.00 per foot

            Tree removal:
            0 – 6 ft. - $85.00          6 ft. – 10 ft. - $110.00  Over 10 ft. - $135.00 or $30.00 per ft.

Miscellaneous Projects – Individual applications will be considered for approval at the rate of $50.00 per man hour plus the cost of material (1/2 hour minimum charge.)



 

                                
​EXTERIOR CHANGE AND/OR ADDITIONS




ARCHITECTURAL CONTROL COMMITTEE
From the By-Laws, page 18, Article V

        
    “Section 1.  ESTABLISHMENT:  The “Architectural Control Committee” is hereby established to be composed of three (3) members, said members to be appointed by the Board of Trustees.

            Section 2.  ARCHITECTURE AND CONSTRUCTION:   No building, fence, walk-way, excavation, or grading operation shall be commenced, erected, or maintained upon the properties; nor shall any exterior addition to or change or alteration therein be made until the plans and specifications showing the nature, kind, shape, height, materials, and location of the same shall have been submitted to and approved in writing by the Control Committee.

            Section 3.  DUTIES AND RESPONSIBILITIES:  It shall be the duty of the Architectural Control Committee to review and decide requests for approvals made by owners or Members under the applicable provisions in Article X of the Covenants and Restrictions or any other Rules and Regulations, and to bring to the attention of the Board of Trustees violations of these provisions which may come to their attention.”

 

IMPORTANT NOTICE TO RESIDENTS

The Board of Trustees wishes to caution residents that certain types of alterations require TOWN HALL PERMITS in addition to approval by the Greenbriar Association Architectural Control Committee.

 Failure to obtain a TOWN HALL PERMIT, which must be posted in a visible place PRIOR to any work being done, is punishable by a Town fine of $500.00.  The homeowner, not the contractor, is liable for payment of the fine.  So, do not permit your contractor to start work until a Town permit has been issued.

Hours of operation for contractors working in Greenbriar are - Monday through Saturday, 8am to 6pm ONLY.



REQUIRING TOWN HALL PERMITS 

(Subject to the following Association restrictions)

            1.  Roof Replacement - Black, white or approved color.
            2.  Vinyl Siding - Color sample must be approved.
            3.  Patio - Dimensions limited, based on individual situations
            4.  Porch Enclosures - Dimensions limited, 50% glassed-in windows

 

ASSOCIATION APPROVAL ONLY (No Town permit required; subject to the following restrictions)

            1.  Garage door - White only
            2.  Window Replacement - Same size only
            3.  Exterior Painting - Color sample to be approved
            4.  Retractable Awning - Color sample to be approved
            5.  Shutters - Color sample to be approved.

 

APPLICATION FORMS FOR ALTERATIONS


Forms are available in the Administration Office; if you have questions the Office will gladly assist you.  The Architectural Control Committee will try to turn around the application within a few days on routine applications. If an application is not routine, the application might have to be approved by the Trustees. A member of the Architectural Control Committee may visit your home to answer any questions you have.

After your application has been approved, EXTERIOR ADDITIONS, such as porches, porch enclosures and patios must then also be approved by the Brick Building Inspector. 

Failure to get a Brick Town permit is punishable by a minimum Township fine of $500.00.
Any resident that has work done on the outside of their home before it has been approved by the Architectural Control Committee will be fined $100.00 by the Association.

If a sprinkler function on the applicant’s property or a neighbor’s property is interfered with in the erection of an addition or alteration, it will be rectified by the Association and charged to the applicant.  The same holds true if a personal planting interferes with sprinkler coverage.
No curb type material shall be installed along the sides of the driveway from street curb to the house front or garage except if it is ground level.  Any unit owner with such a condition must remove it, or forfeit the right of snow removal from his driveway and lawn mowing.
Any resident who obtains permission to erect a wooden or aluminum porch, or patio, or any type of structure must agree to remove one (1) foot of growth around said structure, or waive any responsibility of the Greenbriar Association for any damage to the structure, patio, or patio carpet by maintenance and/or lawn mowing equipment.
The time limit to complete any exterior repairs or additions is 90 days from the date of the permit. An extension of time can be granted, if needed, by the Architectural Control Committee.



PORCH ADDITIONS AND ENCLOSURES

A Brick building inspector’s permit is required for all porch additions and enclosures.
A plot plan must be submitted to the Architectural Review Committee.



PATIOS

Patios shall be of approved materials or per specifications of the Town of Brick. 
Footings shall be installed if a porch is to be constructed over the patio at a later date, as per Town regulations.
A Brick building permit is required along with approval from the Architectural Control Committee.
A plot plan must be submitted to the Architectural Review Committee

 

WINDOW REPLACEMENTS

An application for approval by the Architectural Control Committee is required, with a sketch showing type of window, size, location and material.  No window may be installed above the existing header, or top of existing window.

 

AWNINGS, PATIO COVERS

Levelor awnings or their equivalent, which are made of acrylic cloth, with retractable arms that fold into a container are generally approved.  A sample of the fabric and color should be attached to the Alteration Agreement.

Small aluminum type awnings over the front door of certain Elm models are acceptable upon approval in advance by the Architectural Control Committee.

 

GARAGE DOOR REPLACEMENTS

Wood, steel and fiberglass are acceptable; other materials may be approved by the Architectural Control Committee.  A piece of literature indicating the material and showing an illustration should be included with the Alteration Agreement.

 

PAINTING OF SHINGLES

The property owner is responsible for the painting of all shingles or siding on their home.
Approval from the Architectural Control committee is required forall exterior painting.
A sample of the proposed paint color must be submitted along with the application for home alterations. 
Trim must be painted WHITE, while colors will be accepted for shutters upon the approval of the Architectural Control Committee.



AIR CONDITIONERS

Application for approval is required to install additional air conditioning units.  Window units that do not require outside supports are generally acceptable.



DRIVEWAY REPLACEMENTS 

Approval by the Architectural Control Committee is required for all driveway replacements &/or changes to the current dimensions.

For the Elm Models:

  1. The driveway must be made of concrete or blacktop or concrete pavers.
  2. The width cannot be wider than 16 feet from the external side of the garage towards the atrium. Any part that exceeds this width will have to be removed.
  3. It must not protrude past the garage wall.
  4. Walkway in the front of the house must not be removed. It may be replaced with new concrete, pavers or large paving stones (not gravel, any size)
  5. The walkway must not be paved over with asphalt.
  6. A sketch must be provided with a mark out to the Administration office and the Architectural Committee for approval before proceeding.
  7. Curb cuts may not be done without a Brick Township Permit.
  8. All grassed areas must be returned to their original condition


For all other models:

  1. Homeowners may widen the driveway from external side of garage to the house
  2. Homeowners may not widen driveway to exceed the footprint of the house.
  3. Curb cuts may not be done without a Brick Township Permit.
  4. All grassed areas must be returned to their original condition.




 ROOF REPLACEMENTS

The Association does not repair or replace roof shingles.
 When replacing a roof, the color must be approved by the Architectural Review Committee.

 

PERSONAL PLANTINGS

  1. No personal plantings are permitted on common grounds. 
  2. Personal plantings are permitted up to 36” from the foundation of the house, on the sides and rear.  No permit is needed for this. 
  3. Elsewhere on the homeowner's property, approval by the Architectural Control Committee is required for any additions to the landscaping in the form of trees, shrubs, etc. since they are apt to interfere with the speed of mowing operations. 
  4. A sketch showing number, variety and location of proposed planting(s) must be submitted with the application.Failure to obtain prior approval from the Architectural Control Committee for any landscaping will result in a $100.00 fine.
  5. Despite the granting of permission, any damage done to sprinkler and/or utility lines by homeowner’s plantings shall be charged to the homeowner(s).If maintenance operations such as sprinkler heads, lawn watering, mowing, etc. is hindered or obstructed by such personal plantings they may be removed, or the problem otherwise dealt with at the owner’s expense. 
  6. The homeowner is responsible for the care and pruning of all personal plantings. 
  7. Over- grown shrubs are not only unsightly, but impede mowing operations, thus adding to community expenses.  
  8. If the homeowner fails to keep personal plantings trimmed, the Association has the right to have the trimming done, and to add the labor costs to the resident’s maintenance.


 

VINYL SIDING INSTALLATION

Asbestos shingles may be covered only with vinyl siding and/or vinyl shakes.
In addition to completing the application, a release form must be signed and color or colors must be submitted and approved.
It is recommended that a buffer zone of two (2) feet to three (3) feet be created to protect the vinyl siding.



FLAG POLES

A flag pole can be located ONLY in the shrub bed or area in front of the house, NOT IN THE LAWN.
The maximum allowable height is 20 feet from the ground level to the top of the flag pole.  If the flag pole is metal it must also be grounded.
A completed application submitted to and approved by the Architectural Control Committee is required prior to the installation or erection of a flag pole.
The resident agrees to maintain the pole in satisfactory appearance or to pay the cost to have this work done as arranged for by the Board of Trustees of the Greenbriar Association.

 

DUPLEX HOMES

Alterations or painting to duplex homes will not be approved unless they are compatible and/or done in conjunction with each other.  This will apply to such items as a new roof, driveway replacement, painting and/or new siding.
 

 
GAS LIGHTS


The installation of “gas” lights on lawns of the homes is NOT allowed.

 

GAS BARBECUES

A Brick permit must be obtained and a licensed plumber must install the barbecue.
The barbecue must be installed on at least a 4 x 4’ concrete slab adjacent to the patio.
If you do not have a patio, you must install at least a 4’ x 6’ raised concrete slab for the barbecue.
Check with office at least one week in advance of installation.



FIREPLACES

Wood burning stoves or ovens, fireplaces, and fire pits are not permitted.



FENCING

All fencing must be approved by the Architectural Control Committee.
Only white vinyl pre manufactured fences will be approved.
Fences must not exceed 48” in height.
Chicken wire is not permitted.



GENERATORS

Generators are only permitted by directive of a medical doctor based on a medical disability that requires electric power. 
In such cases the following rules apply:

Portable generators are forbidden.
The installation of all generators is still at the discretion of the board. 
An electrical generator must be powered by natural gas and is permitted with prior GBHA approvals and permits from Brick Township to provide electric power during power outages only.
All generators must be limited to 10KW @ 63 decibels.
Generators are to be fueled by a natural gas line.
Generators must be stationary. They are to be installed on a cement pad 4” thick with a 2” space around the generator on the platform.
All generators will have a location chosen by the Architectural committee and the Greenbriar Administrator.
The generator shall be connected to the electrical wiring of the house through a transfer switch (to prevent feedback to power lines) which shall be installed per all applicable codes and inspected by the appropriate Brick Township Code Officials.
Generator System shall be designed for residential use and comply with all national, state and local codes and all manufacturers installation guidelines. Evidence of compliance of all local codes and all local codes specifically relating to location shall be detailed in the GBHA application for reference only. Final location is chosen by GBHA and the Administrator.
Owner shall obtain all necessary local approvals before installation and provide final approvals (electrical/plumbing) to GBHA before placing generator in operation.
Generators must be surrounded by a sound barrier natural or fence type
Generators must be 5’ from all windows and 18” from the house
Generator testing is limited to the hours of 10am-4pm

 

WATER AND SEWER LINES

A water or sewer line breakage or stoppage, whether inside or outside, must be corrected by the owner. 

For issues or concerns regarding water and sewer lines please contact the Brick Township Municipal Utilities Authority. The Customer Service Division is open to assist customers Monday through Friday, 8:00 a.m. to 5:00 p.m. For afterhours emergencies please call 732-458-7000 and press 1.




EXCEPTIONS AND RESTRICTIONS

 (IMPORTANT:  For other restrictions see the Covenants and Restrictions)


DRIVEWAYS

A driveway may not be used for the placement or storage of chairs, tables, boxes, etc., nor may the driveways be used as a patio or porch.  However, a chair or lounge chair may be placed in the driveway solely for the purpose of being occupied by a resident or guest.  Before the end of any day during which a chair or lounge chair is placed in a driveway, it must be removed to the garage, house or patio.
Commercial vehicles, RVs, boats or trailers may not be parked in a resident’s driveway overnight.



RVs and BOATS /TRAILERS

Residents are permitted to keep motor homes, boats and trailers in assigned spaces in the storage yards as determined by the Maintenance Supervisor. All vehicles must have current registration and insurance. 
They are not permitted in a resident’s driveway overnight, or in any other common area. 
A resident may park such vehicle in the Clubhouse parking lot bounded by Darley Circle overnight on a temporary basis. Approval by the administrative office is required.
All vehicles of this nature, and all other commercial vehicles, may only be parked in the spaces within the lot furthest removed from the Clubhouse and adjacent to Darley Circle. 
No work of any kind is to be performed on or in any vehicle at the location or within the storage yards.



PARKING - ALL DAY, OVERNIGHT

Street side parking within Greenbriar is prohibited between the hours of 2:00a.m. & 6:00am. Any vehicle parked on the street during those hours may be ticked and fined by Brick Township Police.  

Residents leaving from the Clubhouse to go on tours are requested to park their vehicles in designated areas in the rear of the Clubhouse so as to leave adequate parking space for those using the Clubhouse during the day.

Overnight parking is prohibited in the clubhouse parking lot without previous consent via parking permit. This long term parking is limited to the designated parking area in the rear of the clubhouse.

Residents are to apply for parking permits in the administrative office. Parking requests are then forwarded to security for approval and spot assignment. All residents obtaining a parking permit must submit a copy of the vehicle’s registration and insurance documentation along with Parking Request. 

Greenbriar is not responsible for vehicles left in parking lot. Owner is responsible for insurance for vehicle and registration must be up to date.

Any vehicle private or commercial left unattended overnight no parking permit or an expired parking permit is subject to ticketing and towing. 

 

SUPERVISION OF CHILDREN

Young children are not to be left unsupervised at the pool, lake or brook.  Nor are they to play on the banks of the lake or brook where they may slip or fall in.  Remember a child can drown in one foot of water.
Residents are responsible for the actions of their guests, of any age.  Please see to it that rules covering any activity used by children and guests are read, understood and conscientiously followed.
Throwing stones at, or otherwise harming the local wildlife (ducks, geese, gulls, squirrels, etc.) is against New Jersey Environmental Protection laws.  Please caution children against this improper behavior.

 

PETS

Residents may have no more than two cats or two dogs in any one living unit.
Pets are not permitted to run loose in the community at any time.
Dog droppings anywhere in the community must be removed by the pet owner and disposed of in the garbage or trash. Disposing of in catch basins or sewers, which is in violation of Health Department regulations.
Mowing crews will not mow lawns befouled by dog droppings.  Do not allow your pet to urinate on shrubs and plantings.  This will kill the plants, which are no longer being replaced by the Association.
In short, be a good neighbor by keeping your dog off others lawns neighbor’s, and clean up after your pet.

 

PETITIONS

As a matter of general policy, petitions are not allowed in the Clubhouse.  They are not to be posted anywhere for signatures nor should anyone be allowed to solicit signatures for such purposes.

The only exception from this rule will be at the directions of the Board of Trustees when the nature of the petition is deemed necessary and/or valuable to the overall betterment of the community and its residents.

 

BOATING

Boating is not allowed on the lake.



FEEDING THE DUCKS AND CANADIAN GEESE

This subject has become a serious problem as the vast number of ducks and geese feeding on our properties has presented not only a health hazard, but also a messy and contaminated grounds problem.  For this reason, signs were erected stating that any resident or guest feeding the ducks and/or Canada geese will be fined $100.00 per occurrence.



GARAGE SALES

Garage sales are prohibited. This includes yard, lawn, and/or indoor sales.

 

ESTATE SALES

Estate sales are permitted. The Purpose of these sales is to allow the beneficiaries of the deceased to liquidate the contents of the decedent’s home.




Estate sales may only be conducted on weekends (Friday, Saturday, & Sunday) between the hours of 9am and 4pm. The sale may be held at any time of the year.
A permit is required in order to conduct an estate sale and must be displayed at the residence for the duration of the sale.
Applications for the permit are available at the administrative office located in the Greenbriar Clubhouse.
An estate sale sign may be placed at the main entrance, but must be neat and presentable to the public. The applicant is responsible for removing the sign at the end of the sale.
The applicant and/or any other individual conducting the sale must keep the streets, sidewalks, and surrounding areas clean and free of litter.
All contents being discarded must be kept in the garage until a bulk garbage pick-up is scheduled by the town. To schedule a pick-up please contact Brick Public Works at (732) 451-4063.

 

PUBLICATIONS

No publication issued by any Greenbriar group, organization or individuals using the Greenbriar facilities shall accept any advertisements by a resident offering services in Greenbriar for a fee.

 

THE GREENBRIAR TIMES

This is the official publication of the Greenbriar Association and as such is published by and for the members of the community.  This newspaper contains information on activities in Greenbriar, editorials and advertisements, the latter to cover the cost of the publishing.  Residents receive this paper free of charge.

Also, from time to time, there will be reputable organizations, merchants, or groups offering special discounts on entertainment or merchandise to Greenbriar residents only.  These opportunities, if approved by the Trustees, will be printed and inserted into the Greenbriar Times in order that all residents may take advantage of these goods or services.

 

ADMINISTRATOR’S AND TRUSTEES’ ADVISORY LETTERS

The Administrator’s letters and the Trustees’ letters or a combination of same shall also be included as required with the monthly publication of the newspaper.

These letters are advisory in nature concerning additional rules and regulations, changes in policy, points of interest, and current information on important pending subjects.

 

GREENBRIAR TELEPHONE DIRECTORY

The telephone directory is published by the Kiwanis Club of Greenbriar with the approval of the Board of Trustees.  An item is inserted in the newspaper and the Communicator informing all residents when the directory is being compiled.  Residents should call if there are any additions, deletions or changes required regarding their listing in the directory.

 

BULLETIN BOARDS

The bulletin boards located in the Canteen area are restricted to notices concerning the business of the Association such as social events sponsored by the Association.

All requests for poster space on the bulletin board must be cleared with the Administration Office.  The copy should be reviewed with the Office before the poster is made.

Each activity is limited to one (1) poster for each affair.
SIZE:  Poster size must be approved by Administration.
TIME LIMIT:  Do not submit posters more than three (3) weeks in advance of the activity date.

The bulletin board is available for sponsored activities and/or any Clubhouse activity open to the entire community, room permitting. 

Outside activities on a no-charge basis will be permitted to use the bulletin board upon the approval of the Administrator.
 

           

THE COMMUNICATOR

The Communicator airs on Greenbriar’s own television channel 97 24 hours/day, 365 days/year.  Informative notes are broadcast by the Association and various activity groups.

As with the bulletin boards, any activity may broadcast information.  However, there is a time limit of two (2) weeks preceding an event that an item may be aired.
All requests are approved by the Administration Office and the Board of Trustees.

 

ALL CALL SYSTEM


The Administrator and Board of Trustees will occasionally send out a mass phone communication to alert and advise residents of any activity or emergency that affects the community. Your phone number, preferably one with voice mail, is required to receive these messages. If you change your phone number please notify the administrative office so we can update our records.

 

GREENBRIAR SHOPPING BUS

The Shopping Bus operates Monday through Friday.  

On Sunday, the bus takes residents to Church or Pathmark. 

There is no bus service on Saturday.


The bus does not operate on the following holidays:  New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas.


Bus trips start from the Clubhouse, then makes rounds through the Community, and will return to the clubhouse to pick up any remaining passengers.


A copy of the bus schedule may be obtained at the administrative office. 


 
AREA REPRESENTATIVES 



GENERAL INFORMATION

The purpose of this committee, instituted by the Board of Trustees is to act as liaison between the residents and the Board of Trustees.

It shall be composed of one member and one alternate from each of the zones into which the community has been divided.

They shall meet on the first Tuesday of each month at 10am in the Front Auditorium and the meetings shall be chaired by a designated Trustee.

The representatives need not be a resident of the zone he/she serves.


DUTIES

To bring to the Trustees’ attention any problems arising in their area.

To give suggestions on ways to correct problems or improve existing conditions.

If a problem requires immediate attention and cannot wait for the monthly meeting, to contact the Board of Trustees by letter or telephone.

To be apprised of the most recent activities of the Board, as recorded in Board meeting minutes and to discuss such activities.

To be apprised of projected plans coming under consideration by the Board and to discuss them.

To make recommendations on possible candidates for office and to actively recruit capable people.

To distribute official publications and bulletins issued by the Board of Trustees.




SELLING YOUR HOME

 

GENERAL INFORMATION
Regulations regarding subsequent transfers 
(as stated in the Covenants and Restrictions, Article VI, Section 3)


            Section 3.  TRANSFER OF OWNERSHIP:  No owner shall sell, give, devise, assign, or transfer title, interest or leasehold to his or her Living Unit prior to making full disclosure to the Association of his or her intent to make said transfer, and until said Owner receives written assurance from the Association that the prospective transferee has met all of the qualifications incident to membership in the Association.  If leased, the lease must be approved by the Association, and the lease must provide that its terms are subject to the Covenants and Restrictions, By-Laws, and Rules and Regulations of the Association.  This provision is not intended in any way to deprive any member or prospective transferee of his or her rights, privileges and immunities under the Constitution of the United States and the State of New Jersey, and under the laws of said jurisdiction. 

            The intention of the Association is to strictly maintain a Community providing for and meeting the needs of those people 55 years of age and older.

            Section 4.  PURCHASE:  No member of the Association as defined in Section 1 of Article III shall be less than the age of 55 years; provided, however, that in the event a Lot or Living Unit is owned by Husband and Wife as tenants in the entirety, only one owner must meet the requirements of this article.  No transfer as described in section 3 of this Article shall be made to any prospective purchaser or to any person less than the age of 55 years, subject to the exception herein.

            Section 5.  CHILDREN:  No sale, gift, devise, lease, assignment, pledge or transfer shall be made by an owner-member of a Lot or Living Unit to any prospective transferee who has or shall intend to have residing in the Living Unit a child or children under the age of 18 years, as a member of a family order or any other relationship other than a temporary visit specifically provided for herein.

 
Seller’s Responsibilities:

Sellers must now notify the Administrator’s office when they put their home on the market for SALE or for RENT be it with Gloria Nilson or an outside realtor.

On receipt of a deposit for the sale of any home in Greenbriar, all prospective buyers “MUST” be informed that they are to go to the Administration Office with proof that at least one member of a husband and wife couple meets the age requirement of 55.

In no way can a “TRANSFER OF OWNERSHIP” be made to anyone under 55 years of age without another person who is 55 years of age or older.  You must also advise the Greenbriar Association of your intent to make said transfer, and you must receive written assurance from the Association that the prospective transferee has met all of the qualifications to membership in the Association.

Homeowners failing to comply with these rules will be subject to a fine of whatever is deemed necessary.
It is your responsibility as the seller to see that the purchaser has a copy of the Covenants and Restrictions; By-Laws, and Rules and Regulations which are now in effect at the time of the sale of your home.

The prospective buyer must also be informed that there is also an obligatory one-time Association membership fee of $1,500.00 with a return of $250.00 after meeting with the Homeowners’ & Renters’ Committee.


ADVICE TO PURCHASER:

Upon payment of the membership fee, new residents should come to the Administration Office for their permanent recreational badges.  New residents also receive a Greenbriar Telephone Directory, information on recycling, garbage pickup and the television cable service.

The monthly maintenance is due on the first of the month and payable to the Greenbriar Association.

Payment of the membership fee is obligatory and is so stated in the Covenants and Restrictions.

 

RENTERS

In order to maintain accurate records for the community, it is required that all homes being rented must be registered in the Administration Office by the owner.

It is most important that the Association be knowledgeable of everyone living in Greenbriar for obvious reasons, e.g. security, safety, maintenance, etc.

All rentals must be for a minimum of 1 year and only to renters 55 year of age or older.

An administrative fee of $250.00 must be paid on all rental properties in Greenbriar.  If perchance your renter breaks the lease before the 1 year term and you rent the property out again the administrative fee must be paid.    Also, a copy of the lease and the Brick Certificate of Occupancy must be given to the Administration Office


Greenbriar Association

Resolution Regarding Collection

Delinquent Accounts


 

NOW, THEREFORE, BE IT RESOLVED on this 13th day of August. 2001, that the Greenbriar Association's Board of Trustees adopts the following policy and procedures to be implemented for the collection of delinquent common element assessments and fees.           

All assessment accounts which are not paid within fifteen (15) days of becoming due  shall be  referred  to  the  Association's  Administrator  for  the issuance of a collection letter substantially in the form set forth in Exhibit A attached;

All assessment accounts which are past due for thirty (30) days or more shall be issued a final notice by the Association's Administrator prior to the filing of a lien, said notice to be substantially in the form set forth in Exhibit B attached, a copy of which will be sent to the Association's legal counsel to obtain owner and mortgagee information;

All assessment accounts which are past-due for ninety (90) days or more shall be referred to the Association' s Administrator for the issuance of a lien on that particular property in the form set forth in Exhibit C attached, a copy of which will be sent to the Association's legal counsel;


In lieu of the foregoing collection procedure, a delinquent homeowner requesting a payment plan must do so in writing outlining proposed repayment plan, while keeping the monthly assessment account current, in order to avoid additional late charges. Any payment plan, compromise or adjustments must be approved by the Board of Trustees. Any default in the payment plan will result in immediate legal action as set forth above.

BE IT FURTHER RESOLVED that the officers and agents of the Association are hereby directed authorized and empowered to execute, acknowledge and deliver such documents, instruments and papers and perform such acts as may be legally, properly and reasonably required or necessary in connection therewith;

BE IT FURTHER RESOLVED that this Resolution shall take effect immediately.


EXHIBIT B


<DATE>


<NAME>

<ADDRESS>

Brick, New Jersey 08724



RE:      <ADDRESS>

Account Balance - Final Notice


Dear <NAME>:

In reviewing our records, it was noted that as of______, 20__, the above referenced account is in arrears in the amount of $______. This balance includes the current month's maintenance fee.

Please remit payment in the amount of $______, payable to the Greenbriar Association. If you are disputing the above balance, or would like to request a payment plan, please contact this office in writing detailing same, including any supporting documentation, within ten (10) days of 'the date of this letter. Your correspondence will be forwarded to the Board of Trustees for their review.

Failure to comply with this request will result in the filing of a lien on your property. In addition, pursuant to the Association's governing documents, you will be responsible for all legal fees and administrative fees incurred relating to the collection of this account. This is an attempt to collect a debt and any information obtained will be utilized for this purpose. If you have already issued payment, please disregard this notice.

Please contact the undersigned directly in the event you have any questions regarding the above. Your prompt attention to this matter is appreciated.

 

Thank you.

 

Sincerely yours,

 

_________________________

Administrator

cc:       Board Correspondence


HO File

Accounting







Greenbriar Association Resolution Regarding


Alternative Dispute Resolutions


NOW, THEREFORE, BE IT RESOLVED on this 24th day of September, 2001, that the Greenbriar Association's Board of Trustees adopts the following supplementary procedures to be applied in connection with the enforcement of compliance with the Governing Documents.

Designation of Method of ADR. In the event any dispute arises between the Association and a Unit Owner or between Unit Owners with respect to any matter covered by the Governing Documents, the Association, through the Board of Trustees, will offer alternative dispute resolution ("ADR") prior to the commencement of litigation or, where litigation is commenced, as soon as the Board of Trustees receives notice of any litigation involving a matter described above.


The Board of Trustees may satisfy the obligation described in this Resolution by offering any of the following methods of ADR:

Mediation by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;

Non-binding arbitration by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;

Binding arbitration by a panel of three (3) Unit Owners designated by the Board of Trustees who have no direct personal or financial interest in the dispute;

Any of the forms of ADR described in (1), (2) or (3) above by a single mediator or arbitrator who is trained in mediation or arbitration, and is certified or recognized as a mediator or arbitrator by a reputable organization. ("Qualified Mediator," or Qualified Arbitrator"), the cost of which mediator or arbitrator will be borne by the Association.

If the Board of Trustees offers ADR under (1), (2) or (3) above, the Unit Owner may reject the form of ADR proposed by the Board of Trustees and demand mediation by a person who is a qualified mediator. The cost of such mediation shall be borne solely by the Unit Owner.

The location of the ADR procedure will be on the grounds of the Association or at a location reasonably convenient to the participants. The notice of the alternate dates and times for ADR will provide that if a recipient does not respond within a specified time period, but in no event less than five days from the date of the notice, the non-responding participant will be deemed to have rejected ADR. If the response from the participants does not indicateamutually acceptable date and time for ADR the Association will make oneattempttoobtainadateandtimereasonablyacceptabletotheparticipantsbutifunsuccessfulInthatattempt, will have no further obligation under this resolution.

E. Participation by the Board If any dispute that is subject to ADR pursuant to this resolution includes the Association as a participant in the dispute, not less than one member of the Board will be present at the ADR hearing, and the board will make available sue employees or agents of the Association that are necessary participants in order that the Association fully participates in the ADR process. If the method of ADR selected is a form of mediation and the dispute involves the Association as a party, the Board will authorize the attending members of the Board to have the power and authority to act on behalf of the Board, but may impose reasonable limitations on the authority and power granted.

Procedures. The ADR hearing is intended to be an informal process, despite the form of ADR mechanism chosen. As a result, technical rules of evidence will not apply, provided, however, that the person presiding over the ADR proceedings may require the administration of oaths and may exclude irrelevant, immaterial or unduly repetitious testimony or evidence. Any party to an ADR proceeding may, but is not required to, be represented by an attorney. The person presiding over the ADR process will determine all other procedures applicable to the hearing including the length of the hearing, the order of presentation and, where appropriate, whether additional hearing dates are required or desirable in order to resolve the dispute. The person presiding over the ADR procedure may also, prior to the ADR hearing request the parties to produce documentary evidence that the presiding person believes to be helpful or irrelevant to resolving the dispute.

Fees and Costs. If the Unit Owner designates a form of ADR that requires a fee to be paid to the presiding person, the Unit Owner will be at the expense of the presiding person. All other costs, such as, but not limited to, the fees of any attorneys representing the individual parties, will both be borne by the respective parties.

 

Non Applicability of ADR. Despite anything to the contrary contained in this Resolution no ADR need be offered in a matter solely concerning the collection of maintenance fees nor prior to the commencement of any litigation that seeks emergent relief in order to maintain the status quo ante.


 


​​

THE GREENBRIAR ASSOCIATION'S

RULES AND REGULATIONS

GENERAL INFORMATION

 
The Board of Trustees has the legal obligation to administer the affairs of the Greenbriar Association and its entire property for the benefit of all the residents.

                               



PURPOSE

All Greenbriar Association instruments (Covenants, By-laws, and Rules and Regulations) have as their objective the establishment of the social conduct necessary for communal living, and for the control of expenses. The Rules and Regulations included in this booklet are those which the various sponsored committees have submitted regarding their respective activities, and those established by the Trustees to preserve the Greenbriar community concept, to stabilize maintenance costs, and to maintain the safety and security of the residents.

Compliance with these rules is not intended to regiment our actions other than to make sure that each resident shares in the opportunity of enjoying the common facilities of the Greenbriar Association, to make sure that cost burdens are equitably applied and to effect those conditions set forth in your deed, covenants and the By-laws.


 


BADGES

Badges must be worn by residents and their guests whenever they utilize any Greenbriar Association facility such as the swimming pools, outside game areas or to play Bingo.  This is for the purpose of security, so as to identify trespassers and otherwise protect our residents and property from theft, vandalism and other mischief.

Because of a changing population, with new residents entering our community, it is not possible to depend on recognition.  Some activities may be able to keep track of its legitimate membership, but others cannot.  Thus for “old timers” to expect to be recognized, without a badge, opens the door for all residents, both old and new, to expect to be “recognized” without a badge - thus defeating security.
 



SHORT CUTS


Taking a shortcut on other people’s property or between houses is trespassing as well as a violation of the rights of residents.  Such actions, day or night, could have extremely disastrous consequences for the residents, or the trespasser or both.



FIRE PREVENTION


No smoking is allowed in the Clubhouse.  



VIOLATION OF RULES

The Board has the authority to make rules and regulations as may be necessary to carry out the intent of the Certificate of Incorporation, Declaration of Covenants and Restrictions and By-laws and has the right to bring lawsuits to enforce the Rules and Regulations.  The Board has the right to levy penalties or assessments for violation of these Rules and Regulations. The Administrator and Association are primarily responsible for the enforcement of all rules and regulations.

 

FINES AND PENALTIES


To hold in restraint those residents who flagrantly disregard these rules, fines or penalties may be imposed at the discretion of the Board of Trustees, and added to the violator’s maintenance fee.  The Board of Trustees will assign a fixed, non-reducible fine to be levied against the owner involved for each infraction.  Repeated violations may result in denial of the use of Association facilities. In all cases where a fine may be imposed, the offender will be notified and offered the opportunity of a hearing with the Board of Trustees.

Observance of these rules by residents, their families, guests and employees of the resident is the responsibility of the property owner(s).  Violations will be called to the attention of the violating owner by the Committee member in charge of the activity and/or by the Administrator.  Disagreement concerning violations will be presented to and judged by the Board of Trustees for action.  If in the judgment of the Trustees a fine is applicable, then Administrator will see to its collection.

There will be a fine of Twenty-five ($25.00) dollars imposed if monthly maintenance payments are not paid by the 15th day of the month.  For each month of delinquency, an additional Twenty-five ($25.00) dollars fine will be imposed. Should the monthly maintenance payments fall three (3) months in arrears, the Administrator will place a lien on that particular home. A charge of twenty ($20.00) dollars will be made on any returned checks.  If this occurs two (2) months in a row, a lien shall be placed on the home.

 It should also be noted that after thirty (30) days, the entire yearly assessment could be accelerated and is considered in default and the Association could demand payment in full for the balance of the entire year.  See page 8, Covenants and Restrictions, Section 6 - Default.

 In the event the Association institutes legal action for collection of any fines, then the defendant(s) shall be responsible for payment of reasonable attorneys’ fees of the Association, plus interest and costs of the suit.
In an attempt to circumvent penalties for violations, no resident, or former resident, who has been prohibited from using Greenbriar Association facilities because of long standing unpaid financial obligations to the Association or because of flagrant violations of the By-laws, Rules and Regulations, or any other reason, may not use any Association facilities as the “guest” of an Association member.
The Board of Trustees will post the names of violators on the Clubhouse bulletin board at their discretion.



ASSESSMENT FOR DAMAGES TO GREENBRIAR PROPERTY

Any individual or group causing damages to community property by misuse or breaking rules as herein set forth, e.g. burns, stains, breakage, sewer stoppage, etc. shall be charged for repair and/or replacement.  Groups involved in such situations shall be individually charged on a pro rata basis.  Residents are responsible for damage caused by guests and any charges may be added to their maintenance.



CLAIMS AGAINST THE ASSOCIATION FOR DAMAGE

Any claim for damage that may be considered as Association liability must be first submitted to the Administration Office for review and acceptance prior to repair and payment by residents.  Payments made by residents for such repairs before being submitted as a claim to the Association cannot be honored.